10-09-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 9, 2017 Requested By: C'.herell Daeumer Department: -Fin onra/pu rrhasing Report: Resolution: Ordinance: Exhibits: Contract Sheet Exhibits: Exhibits Budget Source of Funds: General Fund Account Number: Multiple Amount Budgeted: %207,052.00 Amount Requested: SZnd 1707 n Budgeted Item: YES NO SUMMARY & RECOMMENDATION Background: The current janitorial services contract with McLemore Janitorial Services is due to expire on October 31, 2017 with no additional renewal options. McLemore has provided the contracted services for three years. The city facilities included in this contract are Fitness/Recreation/Senior Center, Special Programs Center, City Hall, Golf Course Restrooms, Municipal Courts, Police Department, Public Works, Fire Station 1, Library, EMS, Animal Adoption Center and Records Storage Building. The contract also includes cleaning supplies and supplies to stock restrooms. McLemore has been awarded a janitorial services contract with Purchasing Association of Cooperative Entities (PACE). Staff would like to recommend that the city continue to utilize McLemore through the term of the PACE cooperative contract. Historically, the city has experienced poor service and high staffing turnover for janitorial services. McLemore recently completed their annual performance review inspections at each facility covered by the contract. Their average performance rating, on a scale of 1-5 for all locations, was a 4.25. The city liaisons agree that their service levels remain consistent and satisfactory and should continue without interruption. They also note that if there is a service complaint or if additional services are requested that McLemore always responds quickly with a satisfactory resolution. McLemore has agreed to hold the City's pricing for services at the previously contracted rate and is seeking only a pass -through increase for the 1.5% administrative fee charged to them by PACE. The PACE administrative fee is lower than the annual 2% increase allowed McLemore under the previous contract and, by comparison with other cooperatives, is less by at least .5%. The PACE administrative fee would be allocated and charged out to each department participating in the janitorial service. The contract term will be November 1, 2017, through December 31, 2018 with renewal options. Action Required by Council: Consider approval or other action to award the contract for janitorial services to McLemore Building Maintenance through PACE cooperative. Approved for City Council Agenda Corby D. Alexander, City Manager Date