06-28-21 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: June 28, 2021 033 - Street Maint. Source of Funds: Requested By: Ray Mayo, Director Department: Public Works 033-7071-531-5130 Account Number: $720,000.00 Amount Budgeted: Report Resolution Ordinance Amount Requested: $720,000.00 Exhibits: Notification and Access Report, Bid Tabulation Budgeted Item: Yes No 21019, Forde Construction Bid, Exhibit for Street Overlay and Reconstruction SUMMARY & RECOMMENDATION Bids for Asphalt Street Overlay Project (Bid #21019) were opened on Thursday, May 27, 2021. A total of 480 vendors were notified of the bid opportunity with 20 bidders downloading the bid documents. Bid requests were advertised in the Bay Area Observer, posted on the City of La Porte website and Public Purchase, with four (4) contractors returning bids. Forde Construction Company, Inc. submitted the lowest bid in the amount of $604,840.00 for the Base Bid establishing unit price costs. This project was bid with the intent to award on a unit pricing basis, based on the city has an option for two (2) additional one-year renewal terms, with the mutual agreement of both parties. Following execution of the contract, staff will issue work order assignments combined to not exceed the budgeted amount for each fiscal year. Staff recommends that the project be awarded to Forde Construction Company Inc. on a for approximate quantities listed in the bid proposal. Forde Construction Co. Inc. has performed this type work for the City in the past with excellent results. Streets indicated on the maps were selected for overlay using past and current assessment information. Benefits: The proposed project provides maintenance and rehabilitation of existing city streets anticipated by the residents with the street tax renewal.