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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 9, 2023 Requested By: Ray Mayo, Director Department: Public Works • Report c - Resolution Ordinance Exhibits: Bid from Reytec Construction Resources Inc., Recommendation from HDR, Inc., Engineer's estimate, Project Exhibit Appropriation Fund 32 — Grants Fund 51-GO Bond Source of Funds: Fund 52 - TWDB Account Number: multiple $1,865,000 $1,310,765 Amount Budgeted: $8,796,995 Amount Requested: $0 Budgeted Item: Yes r_ No SUMMARY & RECOMMENDATION City of La Porte Bid #23003, Lomax Lift Station Consolidation Project, was opened on November 29, 2022. The bid was posted on CivCast, Public Purchase and advertised in the Bay Area Observer on September 15 and September 22, 2022. Reytec Construction Resources, Inc., was the only company that responded with a bid. The total amount of base bid items, supplemental bid items and alternative bid items was $32,596,610.00. Excluding the alternative bid items, the bid for the Lomax improvements was $26,053,250.00. The bid for the Coupland improvements was $2,300,145.00. This is a regional sanitary sewer project that eliminates 9 aging lift stations and replaces 20,000 feet of aging sewer pipe with new gravity main. A single regional lift station is planned near La Porte Airport with a new sewer force main extending to Fairmont Parkway trunk main to replace 8100 feet of aging force main pipe. This project also encompasses Coupland Drive Paving and Drainage project, as much of the excavation areas will overlap. The project has been in final design and approval phase for over two years. Funding for this project is largely from a low interest loan secured from Texas Water Board (TWDB) and supplemented by American Rescue Plan (ARPA). The Coupland portion is funded by City funds. The base bid amount for the sanitary sewer improvements and lift station exceeds the engineers estimate by $14,994,875.00. The base bid amount for Coupland Drive exceeds the engineers estimate by $881,870.00. HDR Inc., the design engineer has evaluated the bid and provided a letter of recommendation to reject the bid. HDR has indicated that unit prices submitted by Reytec were consistently above similar recent construction projects. The City's Grant Administrator, GrantWorks, has previously indicated a preference for submitted projects with more than one bidder. The design engineer intends to determine why there was no interest from similar contractors that specialize in this type of work. If needed, changes to the bid package will be made