06-12-2002 Meeting - Laserfiche WebLink

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• CITY OF LA PORTE INTEROFFICE MEMORANDUM July 22, 2002 TO: Audit Committee Members FROM: Robert~H~a~it~r, ~ana~gQr j SUBJECT: Report Prepared by Director and Assistant Director of Finance As Cynthia Alexander indicated in her memorandum dated July 19, 2002, her review was cursory in nature. She also notes that the documents used in her review were obtained from the City's Document Imaging System. She is reporting on a six-year transaction list (1996 to present). believe when a thorough review is conducted, you will find receipts associated with a charge for a purchase existed when it left the City Manager's office and was forwarded to Finance for processing and ultimately on to the Document Imaging station. Also missing from the transaction list are reimbursements from the employee or other entities for which the employee performed a service. She also implies that the administration of credit cards lies with the City Manager's office. When I came to work for the City in 1986, I was issued a credit card from Finance with no guidelines from the City Council or any notations from the prior City Manager that the administration of credit cards fell under the management and oversight of the City Manager. I also recommend that the Audit Committee look into the earlier concerns raised by a La Porte citizen in regards to Council travel policies associated with spousal travel and use of per diems. If this is not done, I believe the City will be subjected to additional criticism. I trust that the Audit Committee and the City Council will be diligent and careful in their review to insure no one's due process is overlooked. I welcome the opportunity to visit with the Audit Committee when the time is appropriate. RTH:su cc: Mayor and City Council Knox Askins, City Attorney John Joerns, Assistant City Manager Cynthia Alexander, Director of Finance