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<br />Page 4 -Audit Committee Meeting Minutes -June 22, 2002 <br />Ms. Gillett questioned if she was also to report to the audit committee with regards to any <br />matters involving this investigation. Mr. Meismer asked for clarification on who the City <br />Secretary Reports to. Mr. Askins noted the City Secretary's duties are governed by the <br />Public Information Act and the Open Meetings Act. <br />Barry Beasley suggested that Texas Municipal League be contacted to see if they could <br />suggest any auditing firms. <br />The Audit Committee directed the Director of Finance and Assistant Director of Finance <br />provide the committee with a list of auditing firms. <br />Mr. Engelken confirmed the following action items for the committee: <br />Attorney to provide letter for Chairman to sign that would authorize the Finance <br />Department to report to the auditing committee on all matters related to this <br />investigation. <br />Councilman Meismer is to provide information on Texas Department of Public <br />Safety services. <br />Finance Department is to provide a list of auditing firms. <br />All of the above information is to be provided to the Audit Committee by July 24, 2002 by <br />5:00 P.M. and a meeting can be scheduled next week. <br />Citizen Louis Rigby requested to speak and the committee agreed to let him. Mr. Rigby <br />reminded the committee that his original recommendation requested the use of all credit <br />cards to stop until after an audit was completed and he still is recommending that action. <br />In addition, he urged the committee if it was determined that a credit cards was used for <br />personal benefit, that something more than just a policy implementation take place. <br />Bruce Meismer urged the committee to look at suggesting constraints on credit card use at <br />this time. Mr. Askins noted this matter was not on this agenda and could be discussed <br />during the Executive Session at the Council Meeting under the City Manager Review <br />item. <br />Mr. Meismer thanked the staff for their honesty and noted they are protected under the <br />Whistleblowers Act. He does not want staff to feel threatened or feel that their job is in <br />jeopardy. <br />Mr. Engelken thanked the staff for their participation in this meeting. <br />5. Adjournment <br />There being no further business to come before the committee, the meeting was adjourned <br />at 5:20 p.m. <br />Respectfully submitted, <br />Chuck Engelken, Chairman <br />Passed and approved on this the ~Dday of~~, 2002. <br />a~~`~~ ~~~~~ <br />~1 <br />