10-01-2002 Special Called Regular Meeting

Browse Search

e e Audit Committee Meeting Minutes - October 1, 2002 - Page S Mr. Meismer asked who was left off the interview list. Parks and Recreation Marlene Rigby was removed from the list, however, they felt there was no need to interview her, seeing no documentation relating to her. Financial Services Manager David Gunter was not employed during the audit period, and not on the original list, but was added. The auditors interviewed in a selective order. They attempted to start at Accounts Payable and worked backwards to the cardholder. Questions varied from pointed questions regarding the audit situation to procedural questions. Mr. Tiller feels the employees were honest with their answers. Mr. Griffiths asked why Ms. Rigby's name was on the list due to the dates the audit covered. She was dropped due to status change in her position, feeling no need to interview her. David Gunter was added due to Chairperson Chuck Engelken and Acting City Manager John Joerns noting that he would be useful in the process due to his position in the City. Mr. Warren questioned Mr. Tiller about his meeting with Messrs Engelken and Joerns. They met for an organizational meeting to set up the interview schedule, inform the employees to be interviewed. Mr. Meismer stated the City had procedures for purchasing which were overlooked. Mr. Tiller agreed in the summary that management (not Council) oversights were significant in the lack of responsibility for purchasing and inconsistencies. A wide array of attitudes and trends seem to be all that was governed. Mr. Ebow complimented the Finance Department in accumulating the documentation and Mr. Tiller in their thoroughness, preparation and excellence of the report. Mr. Warren applauded staff and noted they were put in an awkward situation. 4. Chairperson Chuck Engelken asked the Committee to review the recommendations of the independent auditor and return to the table at a later date. 5. Committee Comments Councilperson Ebow's comments remained as earlier stated. Councilperson Warren stated the process has been an experience. He acknowledged the City's money is the government's money. Mr. Warren thanked Mr. Tiller for all his help. Councilperson Meismer thanked Mr. Tiller for his assistance, for opening up his office and all the documentation regarding the audit. Mr. Meismer complimented him on his integrity and courage. He also complimented the Finance Department and the Audit Committee. Councilperson Griffiths thanked staff and Mr. Tiller. Councilperson Mosteit thanked Mr. Tiller and confirmed the burden now falls on Council and the Audit Committee.