10-08-2002 Special Called Regular Meeting

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• Audit Committee Minutes -October 8, 2002 -Page 4 • K. Committee to consider approval or other action of offer from Bayou Housing Partners, Inc. for Lot 9 Block 1 Monument Estates Sec 1. Motion was made by Committee Member Ebow to approve the offer from Bayou Housing Partners, Inc. A second by Committee Member Warren. The motion carried unanimously. Ayes: Warren, Ebow and Engleken Nays: None Abstain: None L. Committee to consider approval or other action of offer from Bayou Housing Partners, Inc. for Lot 8 Block 1 Monument Estates Sec 1. Motion was made by Committee Member Warren to approve the offer from Bavou Housing Partners, Inc. A second by Committee Member Ebow. The motion carried unanimously. Ayes: Warren, Ebow and Engleken Nays: None Abstain: None M. Committee to consider approval or other action of offer from Bayou Housing Partners, Inc. for Lot 7 Block 1 Monument Estates Sec 1. Motion was made by Committee Member Warren to approve the offer from Bavou Housing Partners, Inc. A second by Committee Member Ebow. The motion carried unanimously. Ayes: Warren, Ebow and Engleken Nays: None Abstain: None 4. Committee to review and consider recommendations contained in Audit Report from Independent Auditor, Mark Tiller. Chairperson Chuck Engeeken questioned if the Committee would prefer reviewing one item at a time, or begin with a group discussion in order to determine a recommendation of a policy for Council's consideration. Committee Member James Warren preferred to review the report one item at a time to avoid overlooking an item. Acting City Manager John Joerns commented on the distribution of a memo, instructing certain departments, to begin thinking through the recommendations and actually formulating some ideas to put policies in to practice. The recommendations cover several areas of operation; travel, purchasing, procurement or credit cards, and credit cards for travel. An important item will be appropriately marrying the documentation associated with those different ventures. Director of Finance Cynthia Alexander began drafting an overview, attempting to put a document together to guide staff through this process. There are recommendations in the report referring to Council ordinances being passed on certain activities, such as the credit card issuance. The expectation is for the ordinances to be backed up by very specific and detailed policies. This will be a combination of an ordinance authority to establish certain arenas, but also some very strong