03-22-04 Regular Meeting - Laserfiche WebLink

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'; 8. 9. 10. 11. e e 5. Hotel stay and airport parking will be reimbursed only for the interval from the first night before the opening general session to the day following the closing meeting. Additional time will be approved for attendance at meetings where the Council person serves on a committee or is on the program. 6. Taxis may be used between the hotel and the airport if no hotel transportation is ava)lable. Mass transit should be used for intracity travel when avaiJable unless there are time constraints. Car rental is the responsibility of the ~fy~cilperson and 'b'e. 1~~~~~s~~~~~~~;>~ee~~~R~ I.1Al. rt~popJ61 Expense accounts must be submitted within ten (10) days after returning from a meeting. If the expense report is not received by the City within ten (10) days after completing travel, the City Manager shall refer the matter to the City Council Auqit Committee for handling. Receipts are mandatory for reimbursement except when otherwise exempted by this policy. Subsequent trips will not be allowed until a request for reimbursement has been submitted for all previous trips. The City Council Audit Committee, or other committee appointed by City Cou,ncil, shall review any questionable expenses not complying with established ordinances, policies, or guidelines to authorize reimbursement, at the request of the Director of Finance. 7. City Councilpersons traveling on City business to a destination outside Harris 8fld Calveston Count1es~, by personal automobile, shall be reimbursed for their mileage in accordance with IRS mileage guidelines. City Council members who receive $100 00 car allowance will receive mileage reimbursement after the first 50 ;;~r:;;l:;~i=~~II-:~~I:';=~~~~ ~~o~1~ Nl " ItviM . The Mayor shall receiv~r an automobile expense allowance of $400 00 each month, and each City Councilperson shall receive an automobile expense allowance of $100 00 each month 8S feimBurseme"t fur 8utflmoBile p8Fki"g, 8utemoBile 8"8 tell expenses incuff'e8 in connection with the performance of their duties Any exceptions to this policy shall be approved by City Council at a regular meeting. City Council members may at their discretion stay at local hotels (ie Galveston, Conme, Houston) Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, 2