01-12-10 Regular Meeting of the Chapter 172 Employee Retiree Insurance and Benefits Board Meeting

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Chapter 172 Emplovee Retiree Insurance and Benefits Board Meetina Minutes Notice is hereby given of a regular meeting of the Chapter 172 Employee Retiree Insurance and Benefits Board to be held on June 1, 2010 at 5:30 PM, at the Police Department Training Room, 3001 N. 23rd St., La Porte, Texas, regarding the items according to the agenda below: 1. Call to Order The meeting was called to order at 5:56 pm 2. Consider approval of minutes from January 12, 2010 meeting Martha made a motion to approve the minutes as presented, Matt seconded. Motion passed. 3. Discuss the role of the Chapter 172 Committee The Committee discussed Councils direction given in regards to how the Committee was to function. The Committee agreed that they were to function in an advisory capacity, but with the 16 hours of training for new members. It was also agreed that although all members were not required to attend the full 16 hours of training, it would be beneficial for everyone to attend the instruction 8 hour training that was tailored to the City's plan. Council directed the committee to make recommendations to the Council. Matt wanted to make it clear, that the council stated everything was to come before the 172 Committee for a recommendation to be made to City Council. Clark said that he had spoken to Scott Wilson, TML Counsel and asked him to make a presentation to the City Council on the 172 Committee. Scott was a little reluctant because he did not want Council to misconstrue what he says as legal advice, but said if he needed to, he would. Matt also mentioned Council wanted the 172 Committee to create by-laws. Clark stated the City of Bay town operated much like we did and we could possibly mirror what they have in place. Aaron wanted to clarify that we are board members and not trustees. Clark agreed that we were not trustees and City Council currently acts as the trustees over the plan. Martha questioned if City Council should have the training since they may not fully understand their roles as trustees. 4. Discuss City's Medical Insurance The Committee was notified that the City is going out for RFPs for medical coverage in June 2010. The report provided by Willis was handed out and it was noted that Lesley Hagen from Willis would be asked to attend the next meeting to go over the report with the committee and answer any questions. The Committee was also notified that the City did seek a quote from TML to become fully insured, but it was a too expensive at this time. 5. Discuss a formula to determine employee medical premiums The Committee did not want to put a formula in place with all of the unknowns with Healthcare Reform on the National level. 6. Discuss the relationship between the City of La Porte and benefits consultant The Committee agreed to extend the current benefits consultant's contract until December 31st to get the City through the RFP process and the possibility of implementing a new medical plan, but agreed that in 2011, we should go out for RFPs for benefits consultants. 7. Discuss the extension of coverage for dependents on the City's medical plan This item was tabled. The Committee would like a cost impact on the City before making a decision. 8. Administrative Reports None 9. Board Comments a. Matters appearing on the agenda