09-11-12 Citizen's Charter Review Advisory Commission

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3.01(c)(1-6) Duties. No proposed changes. 3.01(d) Provisions for absence. No proposed changes. 3.02 Administrative departments. 3.02(a) Creation. No proposed changes except add Planning as a department. 3.02(b) Consolidation. No proposed changes. 3.02(c) Directors. No proposed changes. 3.02(d) Divisions. Propose the following change: The work of each administrative department may be distributed among such divisions 3.03 City secretary. Propose change in first sentence by deleting "With ..." and substituting "City council shall appoint..." Propose adding an additional sentence: The city secretary shall be provided an office in the City Hall sufficient to maintain the records entrusted to the care of the city secretary, and shall be entitled to a seat at the council table at all official meetings. 3.03(a) and (b) No proposed changes. Propose adding a new paragraph c: Be the custodian of all municipal records. Recommend to the council rules and regulations to be adopted by ordinances to protect the safety and security of all municipal records. Propose adding a new paragraph d: Hold and maintain the City Seal and affix to all instruments requiring such seal. Propose adding a new paragraph e: Administer oaths in any matter pertaining to municipal affairs and in accordance with state law. Propose adding a new paragraph f: The council shall set the compensation of the city secretary. Propose adding a new paragraph g: Perform any and all other acts and duties as may be provided in this Charter and state law. 3.04 Municipal Court. Sections (a), (b), (c) No proposed changes. 3.04(d) Court clerk. Propose looking at other Charters regarding appointing court clerk. 3.04(e) Costs and tines. Propose amending to read: All costs and fines imposed by the municipal court, or any court in cases appealed from its judgments, less those designated for the state shall be paid into the city treasury for the use and benefit of the city. 3.05 City attorney. Propose amending the second paragraph to read: The city attorney, or other attorneys selected by him with the approval of council, shall represent the city in all litigation, provided that council may retain special counsel. He shall be the legal advisor of, and attorney and counsel for, the city and all offices and departments thereof. At the next meeting, review will begin at 4.01 Preparation and submission of budget. 4. Discussion/action regarding setting next meeting date. The next meeting will be on September 25, 2012, at 6:00 p.m., in the council conference room. Citizens' Charter Review Advisory Commission Minutes of September 11, 2012 Meeting