09-25-12 Citizen's Charter Review Advisory Commission

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will be charged, and no contract or order shall be binding upon the city unless and until the city manager certifies that there is to the credit of such office, department or agency a sufficient unencumbered appropriation and allotment balance to pay for the supplies, materials, equipment, or contractual services for which the contract or order is issued. All purchases made and contracts executed by the city shall be made in accordance with the requirements of this charter and all applicable requirements of the Constitution and Statutes of the State of Texas. All contracts for purchases or expenditures must be expressly approved in advance by the council, except that the council may by ordinance confer upon the city manager, general authority to contract for expenditures without further approval of the council for all budgeted items the cost of which does not exceed the constitutional and statutory requirements for competitive bidding. 5.03 Alterations in contracts — Propose to add Local Government Code reference on change orders and add the language "pursuant to state law" where applicable. Additionally, staff will seek input from Michael Dolby, Finance Director, and Susan Cream, Purchasing Manager. 5.04 Fees shall be paid to city — No proposed changes. Staff will seek input from Michael Dolby, Finance Director. 5.05 Borrowing — 5.05(a)(1) and (2) no proposed changes; 5.05(b)(1) and (2), no proposed changes. 5.05(b)(3) Staff will seek input from Michael Dolby, Finance Director, and the City's bond counsel. 5.06 Disbursement of funds — Staff will seek input from Michael Dolby, Finance Director. 5.07 Independent audit — Staff will seek input from Michael Dolby, Finance Director. 5.08 Appropriations lapse at end of year — No proposed changes. Article VI. Initiative, Referendum and Recall No proposed changes to entire article except to amend where it reads "electors" to read "registered voters." Article VII. Franchises and Public Utilities Assistant City Attorney Clark Askins will carefully review this article for any proposed changes to bring before the Committee, and will propose an update in 7.01, on page 39 of the Charter where the statutes are mentioned. At the next meeting, review will begin at Article Vill General Provisions. 4. Discussion/action regarding setting next meeting date. The next meeting will be on October 9, 2012, at 6:00 p.m., in the council conference room. 5. Commission Comments — Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. There were no additional comments from Commission members. Citizens' Charter Review Advisory Commission Minutes of September 25, 2012 Meeting