10-30-12 Citizen's Charter Review Advisory Commission

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Article V, Section 5.01(a) — The Commission discussed amending the proposed second paragraph in 5.01(a) to read as follows: "Each person, partnership and corporation owning property within the limits of the city shall on the first day of January render an inventory, of property possessed or controlled by him, her, or them to the appraisal district as set forth in the Property Tax Code." Article V, Section 5.02 —After lengthy discussion, the Commission decided to propose deletion of current Section 5.02 and substitute therefor the following: "All purchases made and contracts executed by the city shall be pursuant to a requisition from the head of the office, department or agency whose appropriation will be charged, and no contract or order shall be binding upon the city unless and until the city manager certifies that there is to the credit of such office, department or agency a sufficient unencumbered appropriation and allotment balance to pay for the supplies, materials, equipment, or contractual services for which the contract or order is issued. All purchases made and contracts executed by the city shall be made in accordance with the requirements of this charter and all applicable requirements of the Constitution and Statutes of the State of Texas. All contracts for purchases or expenditures must be expressly approved in advance by the council, except that the council may by ordinance confer upon the city manager, general authority to contract for expenditures without further approval of the council for all budgeted items the cost of which does not exceed the constitutional and statutory requirements for competitive bidding." Commissioner Feazelle moved to make the above change to Section 5.02 of Article V. Commissioner Sherwood seconded. MOTION PASSED. Ayes: Nays: Absent: Commissioners Harrington, Sherwood None Cowart, Lotz, Follis, Feazelle and Commissioners Ojeda, Brady and Allen Article V, Section 5.03 — The Commission determined to amend this section to read as Assistant City Attorney Clark Askins suggested: Any change orders or alternation in contracts shall be subject to provisions as set out in the Texas Local Government Code." Article VI — The Commission proposed amending Article VI by replacing the word "electors" with the words "registered voters," where applicable. Regarding the oath of office and the pre -oath statement, it was suggested by the Commission to add the following passage to the pre -oath statement at the appropriate location in the statement: to uphold the laws of this City and this Charter. The Commission discussed the desired format of the proposed changes to the Charter to present to City Council by indicating strikeouts in red, changesladditions in yellow and passages which change pursuant to state law highlighted in green. 4. Discussion/action regarding setting next meeting date. The next meeting will be on Wednesday, November 7, 2012, at 6:00 p.m., in the council conference room. 5. Commission Comments — Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. There were no additional comments from Commission members. Citizens' Charter Review Advisory Commission Minutes of October 30, 2012 Meeting