1984-06-13 Special Called Meeting

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• INTER-OFFICE MEMORANDUM • JUNE 7, 1984 T0: B. Herrera - Director Administrative Services 7 FROM: J. Ray - Purchasing gent ~~ SUBJECT: Sealed Bid 40043 - Atnbul'~ ces ~_~ Advertised, sealed bids 440043 for the purchase of two (2) Type I ambulances and one (1) Type II ambulance were opened and read in City Council Chambers June 6, 1984 at 4:00 p.m. Sealed bids were mailed to eleven ambulance dis- tributors and manufacturers with a total of six bids being returned. Specifications directed vendors to enter pricing for all three new units and deduct trade-in values for the two units (44502, 44503) presently being operated by the La Porte Area Emergency Corps to arrive at a net total. Low net total meeting specifications was submitted by Collins Ambulance Sales and Service of Mansf field, Texas in the amount of $78,440. Collins also sub- mitted an alternate emergency lighting system which, if accepted, would re- duce the purchase price of the Type I units by $3,000 per vehicle and reduce • the price of the Type II unit by $2,100. Total bid price for the three am- bulances less trade-ins and the substitution of the alternate lighting system totals $70,340. Delivery times will run 60 to 90 days on the Ford Type I units and 30 to 60 days on the Ford Type II unit if orders are placed before June 15, 1984. I hereby recommend that the City of La Porte accept the low net total bid meeting specifications submitted by Collins Ambulance Sales and Service in the amount of $70,340 for the purchase of two (2) Type I ambulances and one (1) Type II ambulance and the trade-in of units 4502 and 44503. I also re- quest permission to negotiate a prompt payment discount with Collins Ambulance Sales and Service to further reduce the stated net total. I trust 'this recommendation with meet with your approval. JR/mb cc: J. Owen M. Martinez - La Porte Area Emergency Corps. M. Hill - La Porte Area Emergency Corps. R. Head - President, La Porte Area Emergency Corps. • ~'