1984-07-30 Public Hearing - Laserfiche WebLink

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.~ G~, • ~ INTER-OFFICE MEMORANDUM JULY 31, 1984 T0: J. Hodge - Director of P~:bl' FROM: J. Ray - Purchasing Agent, ,~ ~ I`` // SUBJECT: Sealed Bid 40046 - Sign Mat~gh~al Advertised, sealed bids 460046 for the City of La Porte's annual sign material contract were opened and read in City Council Chambers July 23, 1984 at 4 p.m. Bid Invitations were mailed to seven manufacturers and distributors of sign material with responses being received from the following vendors: 1) Crabtree Barricade Systems, 2) Safety Lights Co., 3) Price Barricade Signal, Inc., 4) Vulcan Signs, and 5) Sargent-Sowell, Inc. The materials specified in the annual contract will be• purchased on an as needed basis by the Street Division of the City of La Porte for sign fabrication and ~ maintenance programs. These materials are presently purchased on spot quotations in quantities less than $3,000 per order. Purchasing these items in bulk from an annual fixed price contract will enable the Street Division to save up to 15y over prices paid under the present purchasing procedure. ~ Materials were divided into sections with Section I covering reflective sheeting, sign faces, letter and numbers and Section II covering sign blanks, hardware, and channel posts. Low bid in Section IC by~Crabtree Barricade Systems was rejected for being non- specific. Low bid in Section 2B by Sargent-Sowell Inc. and second low bid in Section 2B by Price Barricade and Signal Inc. were both rejected for specifying "all or none" on their bid quantities. The City of La Porte is unable to comply with "all or none" requirements due to its' inability to accurately forecast actual consumption of these materials. I hereby recommend that the City of La Porte award an annual contract to the following vendors by Section on the basis of low bid meeting specifications: 1. Section lA: Reflective Sheeting - Crabtree Barricade Systems 2. Section 1B: Letters and Numbers - Vulcan Signs 3. Section 1C: Sign Faces - Vulcan Signs 4. Section 2A: Aluminun Blanks and Hardware - Vulcan Signs 5. Section 2B: Channel Posts - Vulcan Signs I trust this recommendation will meet with your approval. JR/mb cc: B. Herrera S. Gillett L. Morris