1984-10-17 Regular Meeting - Laserfiche WebLink

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d. Each member independent school district shall select one (1) member of its governing body as its representative and one (1) member of its governing body as an alternate to the Houston-Galveston Area Council, effective in 1984. e. Member soil and water conservation districts shall each designate a delegate to the General Assem- bly. The governing bodies of each soil and water conservation district shall meet on an annual basis at a mutually agreeable location and select their representatives and alternates by majority vote or other mutually agreeable procedure; provided, however, that representatives and alternates so selected must be elected officials of any such soil and water conservation district. t. In the event that a representative to the General Assembly becomes ineligible to serve or resigns, such representative's duly appointed alternate shall be allowed to assume the duties and exercise the powers of that representative. In the event that a representative to the General Assembly is unable to attend a meeting of the General Assembly, such representative's duly appointed alternate shall be allowed to assume the duties and exercise the powers of that representative for that meeting. Section 4 Definition of Elected Officials As used in these Bylaws, the term "elected officials" means a mayor or member of the governing body of a municipality, a county judge or a county commissioner, a member of the Board of Trustees of an indepen- dent school district, or an elected member of the Board of Directors of a soil and water conservation district. ARTICLE Y - GENERAL ASSENBLI MEETINGS Section 1 Quorum The representatives of the General Assembly shall constitute the Houston-Galveston Area Council and shall meet upon the call of the President. Fifty-one percent (51X) of the total number of representa- tives shall constitute a quorum for the transaction pf business. Section 2 Yoting The simple majority of the votes cast shall decide any question brought before such meeting except the amendment of these Bylaws. Section 3 Meeting Notices Meetings called by the President shall be announced by written notice served upon or mailed to each representative at least five (5) days prior to the meeting. The written notice shall specify the time and place of such meeting and general statement of the nature of business to be transacted thereat. Section 4 Mnual Meeting/Election of Officers The President of the Houston-Galveston Area Council shall call an Annual Meeting of the General Assembly during the month of January at which the principal business shall be to determine a President, a Vice President, and a Secretary-Treasurer pursuant to the procedures set forth in Section 5 and 6 of this Article V. Such Officers shall be members of the Board of Directors of the Houston-Galveston Area Council. Section 5 Naainations and Ballot For purposes of the Annual Meeting of the General Assembly the Board of Directors shall appoint a Nomi- nating Committee of not less than three (3) nor more than five (5) members of the Board of Dl rectors who shall recommend a slate of officers to the General Assembly of the HoustonGalveston Area Council. Such Nominating Committee shall be appointed at the first meeting of the new Board of Directors in each year. Recommendations of the Nominating Committee shall be completed twenty (20) days prior to the Mnual Meeting and mailed to each representative of the General Assembly at least fifteen (15) days prior to the Annual Meeting in the form of a written ballot. Such recommendations, however, shall not exclude the nominations of or voting for a candidate on a write-in basis. Each representative shall execute and return his ballot in a sealed envelope marked "Ballot Envelope" which shall be postmarked at least seven (7) days prior to the date of the Mnual Meeting. Section 6 Officer Vacancies Should a vacancy occur in the office of President, the Vice President shall become President for the balance of the unexpired term. Should a vacancy occur in the office of Vice President, the Secretary- Treasurer shall become Vice President for the balance of the unexpired term. Should a vacancy occur in the office of Secretary-Treasurer. the Nominating Committee shall submit the name or names of a member or members of the Board of Directors to serve the balance of the unexpired term, upon confirmation by vote of a simple majority of the Board of Directors. Section 7 Ballot Canvassing Committee The Board of Directors shall appoint a Ballot Canvassing Committee which shall be charged with the responsibility of canvassing the results of the annual election of officers of the Houston-Galveston Area Council. Such Ballot Canvassing Committee shall consist of not less than three (3) nor more than five (5) members of the Board of Directors and shall De appointed at least ten (10) days prior to the Annual Meeting. All Ballot Envelopes received shall remain sealed and be delivered to the Ballot Can- vassing Committee at the Annual Meeting. The Ballot Canvassing Committee shall thereupon open and canvass all ballots received and present the results thereof to the General Assembly at the Mnual Meeting.