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<br />• <br />INTER-OFFICE MEMORANDUM <br />MAY 9, 1985 <br />T0: S. Gillett - Asst. Director of Public Works <br />FROM: J. Ray - Purchasing Agent <br />SUBJECT: Sealed Bid 4/0097: Street Material <br />Advertised sealed bids 440097 were opened and read in City Council Chambers <br />May 6, 1985 at 4 p.m. Sealed bid invitations were mailed to nine area manufac- <br />turers and jobbers of liquified petroleum products with the following four re- <br />turning bid packages; (1) Gulf States Asphalt, (2) Shepler Equipment Co., Inc., <br />(3) Wright Asphalt Products Co., and (4) Exxon Co., U.S.A. <br />Vendors were asked to submit pricing for (1) Cut Back Asphalt, (2) Emulsions, <br />and (3) Liquid Asphalt Cement. All respondents bid firm pricing for only 30 days <br />with "price in effect at time of delivery" prevailing after that period of time. <br />Low bid in Section I, Cut Back Asphalt, is Exxon Co., U.S.A. Prices averaged <br />5% higher than pricing under the current agreement. Exxon.Co., U.S.A. did not <br />submit a bid for Cut Back Asphalt in 55 gallon drums. Gulf States Asphalt Co. <br />is the only respondent for asphalt products in drums. <br />In Section II Gulf States Asphalt Co. is the only respondent for Emulsion <br />with pricing ranging from an increase of 23% on delivered emulsions to a 3% <br />decrease on Emulsion picked up in 55 gallon drums. <br />Low bid in Section III, Liquid Asphalt Cement, is Exxon Co., U.S.A. Prices <br />averaged 6% higher than pricing under the current agreement. <br />Sheplers Equipment Co., Inc. is recognized sole source for Catalytically <br />Blown Asphalt Joint and Crack Sealer in the Houston area. Sheplers Inc. sub- <br />mitted pricing of $.25 per pound for the material. This represents no increase <br />in the price currently being paid for this material. <br />Recommended bid awards for one year supply agreements on the aforementioned <br />materials are as follows: <br />1. Section I - Cut Back Asphalts - Exxon Co., U.S.A. - Low bid meeting <br />specifications <br />2. Section II - Emulsions - Gulf States Inc. - Sole source supplier <br />3. Section III - Liquid Asphalt Cement - Exxon Co., U.S.A. - Low bid <br />meeting specifications <br />4. Section IV - Catalytically Blown Asphalt - Shepler's Inc. - Sole <br />source supplier <br />In addition, I recommend awarding a one-year contract to Gulf States <br />Asphalt Co. for the supply of liquid asphalts and emulsions in 55 gal. drums. <br />I trust this recommendation will meet with your approval. <br />cc: J. Hodge - Director of Public Works <br />R. Hare - Asst. City Manager <br />Attachment: Sealed Bid Tabulation 440097 <br />JR/mb <br />