1996-02-12 Regular Meeting - Laserfiche WebLink

Browse Search

AGENDA DATE February 12, 1996 REQUESTED BY REPORT; RESOLUTION; XX ORDINANCE; Attachments: System Highlights, Contract Amendment Earlier on tonight's agenda, the City considered an agreement with Dexter Joyner for the collection of delinquent taxes. If that agreement was approved, the City needs to amend the contract with HTE Inc. to purchase the tax software. The makeup of the contract was driven by the City's desire to add the Tax Module to the HTE systems previously purchased, instead of having to add a different system. Attached is a paper that highlights some of the advantages of going with the HTE Tax System. Payment of the system will originate with the City but will be reimbursed under the method discussed in the Tax Attorney Contract. The decision of the City to purchase the system versus allowing the Attorney to purchase and provide it to us, was based on three reasons. First, the City desires to maintain ownership or title to the system. Secondly, the cost of the system is less if the City purchases it because of a quantity discount offered the City because of the other software the City has purchased. Thirdly, because we will do away with the current tax system, we will be able to upgrade the Model 200 computer that we currently own to a Model 400. By upgrading our existing machine, there will be substantial savings over having to purchase the Model 400 outright. Currently, those savings are projected at $18,000 to $20,000. The costs for the HTE tax software system includes a one time license fee of $20,000; a one time fee not to exceed $6,120 for training costs; a one time fee not to exceed $3,400 for data conversion; and $5,000 annually for software maintenance fees. The costs of the system will be encumbered against existing budgeted fund, which will be released as reimbursement payments from the Attorney occur. ACTION REQUIRED BY COUNCIL: Approve or deny amendment to contract with HTE for the addition of the Tax Billing and Collection Software at a cost not to exceed $29,520 for license, training and conversion and annual maintenance costs of $5,000. FUND Capital Improvement ACCT NUM: 015-543-200-100 FUNDS AVAILABLE: YES APPROVED FOR CITY COUNCIL AGENDA ~~. T, ~,..r Z - ~ -a G ROBERT T HERRERA, CITY MANAGER DATE