1996-02-12 Regular Meeting - Laserfiche WebLink

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REQ~T FOR CITY COUNCIL AGEND~EM Agenda Date Requested: Febru r 12, 1996 Requested By: Gu~Rankin Department: Planning Report Resolution X Ordinance Exhibits: 1. Ordinance 2. Letter of Recommendation from Architect 3. Summary of Funds Available and Alternates 4. Change Order No. 1 5. Bid Tabulation 6. Prequalification Invitation List SUMMARY RE MMENDATION Bid Notices were sent to eight (8) prequalified contractors for the construction of the Special Programs Center. On January 8, 1996, staff received four (4) bids (see attached Invitation List and Bid Tabulation). Staff has evaluated the bids and accompanying documentation for completeness. The low base bid was submitted by Commodore Construction Corporation in the amount of 5578,000. However, the available construction budget, including contingency, is 5572,765, which results in a shortfall of 55,235. In addition, there were a series of Alternates for the contractors to bid on. Most of the Alternates are enhancements or upgrades to the project. The cost of the Alternates are in addition to the base bid. Staff began negotiations with Commodore to identify cost saving measures. Currently, staff, the architect, and the contractor have identified several areas that will reduce the base bid by 539,015. These revisions, proposed as Change Order No. 1, would allow for an initial contract award of 5538,985; a construction contingency of 533,780; and preserve the cost of the Alternates for later consideration. Action Required by Council: Consider approval of an ordinance authorizing the City Manager to concurrently execute Change Order No. 1 and the contract with Commodore Construction Corporation in the amount of 5538,985 and establishing a construction contingency in the amount of 533,780 to be utilized for unforeseen costs and incorporation of Aternates. A~a~oved for City Council Agenda G~. ~ . ~ ~,-~ -acs Robert T. Herrera DATE City Manager