1997-02-24 Regular Meeting of City Council

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'" ~ REOUE~FOR CITY COUNCIL AGENDA IiIf Agenda Date Requested: Februarv 24. 1997 5{df1 Department: Public Works Requested By: S. Gillett xxx Report Resolution Ordinance Exhibits: Recommendation and Bidders List SUMMARY & RECOMMENDATION Sealed Bid No. 0699, annual contract for sign materials, was opened on February 10, 1997. Bids were sent to twenty (20) vendors, with eight (8) returning bids. Bids were divided into two parts. section I included reflective sheeting, sign faces, letters and numbers. section II included Sign blanks, channel posts and hardware. These materials are used by the Street Division to maintain signs and traffic control devices. Low bid for section I was submitted by Universal Die cut. Low bid for section II was submitted by Custom Products. Using estimated yearly quantities, the total annual cost is $36,813.31. This represents less than 1% increase over the current contract. Second low bid for section I & II was submitted by the current supplier, Vulcan Signs. It is recommended that the City award a contingency contract to Vulcan Signs in the event that the low bidder(s) cannot perform. Action Required by Council: Award bid for section I to Universal Die Cut and Section II to Custom Products. Award contingency contract to Vulcan Sign for Section I & II. Availability of Funds: xxx General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 001-7071-531-2010 Funds Available: ~YES NO Approved for city Council Aqenda (fi~k \. ~~ Robert T. Herrer City Manager ~/lf/r7 DATE -