1997-04-14 Regular Meeting of City Council

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~ • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Aril 14 19 7 Requested By: Ste hen L. Ban• ~ ----~ Department: Parks & Recreation Report Resolution Ordinance Exhibits: 1. Ordinance No. 97- 2170 2. Bidder's List for Request for Proposal No.#0066 -Little Cedar Bayou Wave Pool Concession 3. Proposed Contract SUMMARY ~ RECOMMENDATION The City of La Porte has requested proposals for food, beverage, and concession items for the summer season at the City of La Porte, Little Cedar Bayou Wave Pool. Request for Proposals were mailed to eighteen area food service vendors. Proposals were opened on March 31, 1997 and one (1) proposal response was received, from Casual Catering, a catering company located in the City of La Porte. The Request for Proposal package asked for prospective vendors to submit two bids; (1) percentage of gross revenues if food is not allowed to be brought into the wave pool by patrons, and (2) percentage of gross revenues if food is allowed to be brought in to the wave pool by patrons. Casual Catering declined to give a bid on the second option due to losses incurred last year by trying to compete against food and beverages which were allowed to be brought in. They are interested in providing services only if they are sole providers of food and beverage service at the wave pool during the swim season. If their proposal is accepted, Casual Catering proposes to furnish for sale a variety of food, snacks, and beverages for customers at the Wave Pool during public swim sessions (arrangements for food and beverage service for private rentals of the Wave Pool may be made either through Casual Catering, other caterers, or companies may bring their own food and beverages). The Concessionaire will provide uniformed staff for the concession operation. In addition to other interests, the company has been in the catering business for approximately six (6) years, including the past two years at the wave pool where they provided very good service and quality food. Casual Catering proposes to pay the City of La Porte ten percent (10%) of gross sales of food, beverages, and other items sold as a part of the concession. The proposed prices to be charged are moderate and compares to their price schedule for last year. Staff expects this contract to generate approximately $4,000 in revenues to the City for the four- month swim season. Staff recommends the award of a seasonal concession operations contract, subject to the conditions specified, at the Little Cedar Bayou Wave Pool; said contract will also provide for no food or beverages to be brought into the pool by patrons. Action Required by Council: Award seasonal concession operations, subject to the specified conditions, to Casual Catering for concession operations at the Little Cedar Bayou Wave Pool. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing N/A Other Account Number: Funds Available: _ YES _ NO Approved for City Council Agenda ~c~~ T. ~~ Robert T. Herrera City Manager ~- ~0•4~ Date