1998-12-28 Regular Meeting of City Council

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e e PC OutJet Inc. Unadjusted proposed cost: $42,821 Adjusted: $45,310.50 . PC cases do not meet the specifications in the RFP. The drawer trays for the motherboards speed repair and troubleshooting. The lower cost cases with removable side panels are not cost effective. . Seagate IDE drives were offered as an alternate to the Western Digital IDE. We discontinued purchasing Seagate IDE drives due to the high failure rate MIS was experiencing on new IDE drives. . The A TI video card is generally a lower quality and cost than the specified Matrox G-I 00 video card specified. . The HP CD-R drive does not meet specifications. It is not a SCSI device. . The Acer notebook computer is not of the quality or has the support that the Compaq notebook specified. Assuming they quoted the same as the lowest proposed price cost on a Compaq notebook. . PC Outlets warranty excludes memory, power supplies and CPUs that MIS might purchase and install. This is not acceptable. MIS often perfonns upgrades and repairs on the users PCs and we have experienced times that new CPUs, power supplies and memory have failed in less than one year. . PC Outlet will not stand by their proposed prices for more than 90 days after the date of the bid opening. . Their delivery policy would also add a minimum of $625 to there proposal. It would probably be more over the next 12 months. This vendor is not acceptable. Houston Computer Center, Inc. Proposed totaJ cost: $43,806 Adjusted: $46,383 . Full tower A TX cases offered do not meet minimum requirements in number of exposed bays. . Vendor did not offer quote on ISA SCSI controller. · Vendor did not offer a 4X write CD-R as requested. The proposed CD-RW drives are lower cost but are not useful to us. . Vendor did not offer the Microsoft IntelliMouse that can be plugged into PS/2 or Serial connection. These are more expensive but will keep MIS from having to stock two different types for emergency replacements. . Vendor did not offer a Microsoft IntelliMouse USB as other vendors did. They substituted a lower quality mouse. . Vendor offered a lower quality notebook computer than the Compaq model requested. . This vendor does not deliver, but ships UPS and charges for insurance during shipment. Due to the number of times throughout the year that MIS returns items and has items delivered, this cost could be considerable. It has been estimated at $500 . With only two persons in the technical staff, support for products sold could be lacking. . Their return/exchange policy is in conflict with our requirement of a one year exchange of defective parts or equipment. This vendor is not acceptable.