1999-02-22 Regular Meeting - Laserfiche WebLink

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REO&T FOR CITY COUNCIL AGENDL Agenda Date Requested: February 22. 1999 Requested By: Alex Osmond Department: Golf Course Report Resolution X Ordinance Exhibits: Ordinance Burnside Services References No Bid Fax from NuWest SUMMARY & RECOMMENDATION Council was presented a workshop item during the meeting of February 8lh, with two options for renovating the greens at Bay Forest Golf Course. These options were due to deterioration and the lack of performance of the greens causing a significant decline in the number of rounds. The first option called for a total replacement of all 18 greens and the putting green with Dwarf Tif Bermuda grass, using temporary greens during the construction and grow in, at a reduced green fee. The second option was generally the same plan, with only 3 or 4 troublesome greens being replaced the first year. Council agreed that an emergency exists and directed staff to pursue option one. The first step was to identify possible contractors familiar with this type work. Dennis Hlavaty contacted the Golf Course Superintendents Association and researched several publications and found three such vendors. Specifications were developed for the renovation of 18 greens, and the expansion and renovation of the putting green, and sent to each contractor requesting that they fax their quote. One "No Bid" and two proposals were received this week. Burnside Services, Inc., from Montgomery, Texas, proposed the work in the time frame specified, at a cost of $.97 per square foot. Using estimated square footage of 120,000, this proposal would total $116,400. Burnside has 14 years experience in greens renovation and lists 46 golf courses where they have done similar work. NuWest Golf Course Construction, from Houston, Texas, proposed the work in the time frame specified, at a cost of $1.20 per square foot, or $144,000. They list 1 year experience in greens renovation and no references. Funding for this project was also presented at the workshop and will come from the following sources: . $10,000 from the budget for the putting green replacement/expansion . $20,000 from the elimination of the budgeted reel sharpener . $30,000 from the elimination of a restroom on the back nine until utilities are available . Remainder from the budgeted funds for the expansion of the clubhouse and pro shop Action Required by Council: Approve ordinance authorizing a contract with Burnside Services, Inc. for renovation of approximately 120,000 square feet of greens at a cost of $.97 per square foot, plus a 5% contingency for a total amount of $122,220. Availability of F\mds: General Fund _ Capital Improvement Other WaterlWastewater _ General Revenue Sharing Account Number: Various Funds Available: ---X- Yes No ADDroved for Citv Council Aeenda ~T~ -:t - la-q~ Date Robert T. Herrera City Manager