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<br />REQUEST fR CITY COUNCIL AGENDA ITE' <br /> <br />Agenda Date Requested: <br /> <br /> <br />Department: Administration <br /> <br />Requested By: John J <br /> <br />Ordinance <br /> <br />Exhibits: <br />1. Ordinance No. <br />2. Proposal for Professional Architectural Services <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />This years Capital Improvement budget includes funds for analyzing the present and projected needs for the <br />Police Department/Municipal Court expansion. The Police Department/Municipal Court Consultant Selection <br />Committee recommends Bud Beets Harden Kolflat Architecture (BzHK) be considered as the architectural firm <br />to evaluate future needs of the Police Department and Municipal Court. BzHK has experience in planning, <br />building and remodeling facilities in the surrounding area that are similar in size and scope as our proposed <br />facility such as Sugarland, Austin, Port Arthur and The Woodlands. <br /> <br />Initially, the City mailed Request For Qualification (RFQ) Statements to (12) architectural firms. We received <br />responses from (7) seven of the firms. After reviewing the qualification statements from each of the firms the <br />committee elected to interview (3) firms. Once the interviewing process was complete, the committee identified <br />BzHK of Houston as the top respondent to our RFQ for planning studies related to the Police <br />Department/Municipal Court expansion. <br /> <br />BzHK with input from staff supplied the City with a proposal for their services. The agreement with BzHK <br />includes only the pre-design phase. This phase includes a series of in-depth staff interviews, development of <br />budgets, preparation of the final report and a limited walk-through to determine the sites suitability for continued <br />use as a Police Department/Municipal Court facility. Any in-depth analysis of the existing building and its systems <br />is outside the scope of this proposal unless authorized at a later date. Staff is recommending Council to approve <br />$19,500 for the Pre-Design Services plus an estimated 54,000 in reimbursable expenses for a total authorization of <br />$23,500. The study and report is expected to last 75 days from the date of authorization. <br /> <br />$35,000 for Preliminary Architectural and Engineering Services is budgeted in the FY 98-99 General Capital <br />Improvement Fund #015-9892-504. <br /> <br />Action Required by Council: <br />Authorize the City Manager to enter into an agreement with Bud Beets Harden Kolflat Architecture for <br />Architectural Services for the Police DepartmentIMunicipal Court planning study and report. <br /> <br />Availability of Funds: <br /> <br />Account Number: 015-9892-504- <br /> <br />Funds Available: XXX <br /> <br /> <br />General Fund_ Water/Wastewater <br />....x Capital Improvement_ General Revenue Sharing <br />Other <br />