1999-06-01 Special Called Regular Meeting

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 1. 1999 Requested By: Stephen L. Barr Department: Parks & Recreation XX Report Resolution Ordinance Exhibits: 1. Ordinance 99- Approving and Authorizing an Agreement between the City of La Porte and the La Porte Girl's Softball Association 2. Agreement Between the City of La Porte and the La Porte Girl's Softball Association Regarding the Use of Softball Facilities 3. Certification Letter, La Porte Girl's Softball Association SUMMARY & RECOMMENDATION The City of La Porte, through the Parks & Recreation Department has worked with the La Porte Girl's Softball Association for many years to provide recreational softball opportunities for the girls who play softball. The City has traditionally provided fields and maintenance of those fields, described in the Agreement; while the Association, through its parent board, has provided organizational support by organizing leagues, tournaments, practices, scheduling games, uniforms, etc. for the kids. The Ordinance considered here will formalize the City's agreement with the La Porte Girl's Softball Association. Under the proposed Agreement, the Parks and Recreation Department would continue to manage all operations related to facility and grounds maintenance at the designated youth softball fields in the park system. The City would formally accept responsibility for maintenance of structures, fencing, parking lots, sidewalks, turf areas, and field maintenance at the youth softball facilities. The La Porte Girl's Softball Association would continue to conduct year-round youth softball league games, practice games, tournament games, and league playoff games for the softball community. The public would have access to the fields for pickup games at times when the fields are not specifically being used or prepared for softball matches by the Association. The City reserves the right to close the fields for maintenance or other purposes when conditions require such closing. The Agreement would remain in effect for five (5) years, with an option to continue for an additional five (5) years if both parties agree. The Agreement calls for provision of liability insurance by the Association (which it already provides) to cover both participants, and the City. The Agreement calls for provision of financial statements from the Association to the City to assure the Association's fiscal responsibility. Action Required by Council: Consider approval of Ordinance 99- which establishes a formal Agreement between the City of La Porte and the La Porte Girl's Softball Association regarding the use of youth softball facilities in the City of La Porte. Availability of Funds: General Fund Capital Improvement XX N/A Account Number: _ Account Number: Water/Wastewater General Revenue Sharing Funds Available: _ YES _ NO Funds Available: YES NO Approved for Citv Council Agenda z4gi7 —� 271�f Date/ City _.-