2000-08-14 Regular Meeting and Special Called Workshop Meeting

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e e REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 14, Requested By: Doug Kneuppe Report Exhibits: Ordinance Letter of Recommendation Bid Tabulation Bidder List jl... Department: esolution Planning XX Ordinance Summarv & Recommendation The 99-00 CIP Budget includes $40,000 for roof replacement at the Police Department building and $23,000 for roof replacement at the EMS building for a total budget amount of$63,000. The PD building includes approximately 13,500 square feet of roof removal and replacement along with the manipulation of nine rooftop alc units. The EMS building includes approximately 4,300 square feet of roof removal and replacement. Unfortunately, the budget estimates were provided by contractors without benefit of a thorough investigation. During the preliminary design phase, the consultant estimated these projects could cost as much as $135,000::1:. Analysis and design was perfonned utilizing DCW Architects and Bridges & Co. International. On August 7, 2000, the City received competitive bids from six qualified contractors (see attached Bid Tabulation). Pyramid Waterproofing, Inc., of Houston, Texas submitted the low bid in the amount of $90,700. The contract bid time is 40 consecutive calendar days once the ''Notice to Proceed" is issued. The consultants and staffhave reviewed the bids submitted and determined the low bid from Pyramid Waterproofing, Inc. is acceptable and they are qualified to perforin the work. Staff recommends that Council authorize the City Manager to execute a contract with Pyramid Waterproofing, Inc. in the amount of $90,700 and further authorizing $4,535 (5%) contingency for replacement of roofs at the PD and EMS buildings. The additional funds necessary to award this bid are available in the General CIP Fund Contingency Account. Action Required bv Council: Consider approval of an ordinance authorizing the City Manager to execute a contract with Pyramid Waterproofing, Inc. in the amount of $90,700 and further authorizing $4,535 contingency for the replacement of roofs at the PD and EMS buildings. Availability of Funds: General Fund XX Capital Improvement Account Number: 015-9892-803-1100 W ater/W astewater Other Funds Available: XX Yes No Approved for City Council Agenda Q~ To ~~ Robert T. Herrera . g..,O"OO Date .-i. '. ~ r.....