2003-01-27 Regular Meeting - Laserfiche WebLink

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REQ•ST FOR CITY COUNCIL AGENDrY ITEM Agenda Date Requested: Februa 10 2003 Requested By: ~~ Department: Report: Resolution: Ordinance: Exhibits: Exhibit "A".Council Agenda Request -February 11, 2002 Exhibit "B" Map of City Owned Equipment Exhibit "C" Ma~of BEACON Provided Equipment Exhibit."D" Equipment Quotes A~nropriation Source of Funds: CIP Fund Account Number: 015-9892-781-1100 Amount Budgeted: S_3st-,t-t-n.nn Amount Requested: $78,669.78 Budgeted Item: YES - NO Exhibit "E" BEACON Interlocal Agreement SUMMARY & RECOMMENDATION At the February 11, 2002, City Council meeting, (Exhibit "A") Council approved for the City of La Porte, a key participant in BEACON (Bayshore Equitable Access Community On-line Network), to commit in-kind resources totaling a value of $67,500.00 as a local grant match towazds this project. As agreed, the City would purchase computer equipment (including wiring, etc.) to operate the City's wide area networking (WAN) system, during the term of the grant. In Mazch 2002, the .Texas Telecommunications Infrastructure Fund (TIF) Boazd awarded the $525,000.00 grant to BEACON. ~ . Approximately 11 vendors expressed an interest in the BEACON project and attended apre-proposal conference / site visit in June 2002. Advertised, sealed proposals were received on July 16, 2002, from four (4) qualified vendors to design a network system, as well as purchase, install, and test the equipment and connectivity. Exhibits "B and C" identify the main City facilities included. City staff participated in the preparation and evaluation of the RFP. BEACON awazded the infrastructure RFP to DataCentric Broadband, who presented the proposal most responsive to La Porte's community needs. Staff has encumbered $53,922.00 of the previously approved funds to apply for a licensed broadband frequency and to purchase the initial wireless equipment to connect City sites. All equipment purchased by the City will be owned by the City, even though acquired through the BEACON project. Staff requests $68,408.50 plus 15% contingency-funds ($10,261.28) for a total of $78,669.78 to proceed with additional equipment for City facilities made possible through the BEACON project interlocal agreement. As of this date, $253,489.40 remains available in the CIP Fund for technology improvements. Staff Recommendation Approve $68,408.50 plus 15% contingency funds ($10,261.28) for a total of $78,669.78 for the purchase, installation, and testing of fiber optics and wireless computer network equipment to connect City sites to BEACON. Action Required by Council: Authorize funds for the purchase, installation, and testing of fiber optics and wireless computer network equipment to connect City sites to BEACON. A rov o • uncil A ends Joh oerns, g ity Manager .Date .