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REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> Agenda Date Requested: June 14, 2004 Appropriation <br /> Requested By: Susan Kelley Source of Funds: General Fund <br /> Department: Administration /Purchasing Account Number: Various Police Accts <br /> Report: X Resolution: Ordinance: Amount Budgeted: $ 53,110 <br /> Exhibits: Bid Tabulation Amount Requested: $ 53,110 <br /> Exhibits: Bidder's List Budgeted Item: YES NO <br /> Exhibits: <br /> SUMMARY & RECOMMENDATION <br /> Advertised Sealed Bid 04023 — Police Uniforms & Body Armor was opened and read on May 3, 2004. <br /> Bid requests were mailed to nine (9) area suppliers with seven (7) returned bids from six (6) vendors. <br /> Bidders were asked to supply samples and Police Department staff determined low bid meeting <br /> specifications was submitted as follows: <br /> C & G Wholesale Section I — Police Uniforms $48,331.47 <br /> Section II — Uniform Jackets $ 1,700.00 <br /> Lone Star Uniforms Section III — Body Armor $ 8,400.00 <br /> Grand Total $58,431.47 <br /> Funds were budgeted in the various police accounts in the amount of $53,110. Expenditures of items will <br /> not exceed the budgeted amount. <br /> This is a nine percent (9 %) increase over the bid two (2) years ago. <br /> The contract is for one (1) year with an additional one (1) year renewable option period. <br /> Staff Recommendation: <br /> Award Bid #04023 — Police Uniforms and Body Armor to low bidders meeting specifications. <br /> Action Required by Council: <br /> Award Bid #04023 — Police Uniforms and Body Armor in the amount not to exceed $53,110. <br /> Approved for City Council Agenda <br /> o -g - Debra B. Feazelle, ager Date <br />