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<br />e <br /> <br />e <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br /> <br />Appropriation <br /> <br />Agenda Date Requested: <br /> <br />Requested By: <br /> <br />Source of Funds: <br /> <br />Various <br /> <br />Department: Fiaaat:e <br /> <br />Account Number: Various <br /> <br />Report: X Resolution: <br /> <br />Ordinance: <br /> <br />Amount Budgeted: VF.S <br /> <br />Exhibits: <br /> <br />Encumbrance Rollover Report <br /> <br />Amount Requested: <br /> <br />Exhibits: <br /> <br />Budgeted Item: YES ~ NO <br /> <br />Exhibits: <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />The City's fiscal year ended September 30, 2004. At that time, there were 21 outstanding purchase orders, and <br />encumbrances. The purchase orders represent goods that were ordered and budgeted funds that were committed to <br />procure items necessary to operate the City. We need to re-establish these items for the new fiscal year. This action <br />will have no effect on the working capital of the various funds. <br /> <br />A breakdown of the open purchase orders, and encumbrances by operating fund are as follows: <br /> <br />Fund <br />General Fund <br />Sylvan Beach Fund <br />Vehicle Replacement Fund <br />Insurance Fund <br />Technology Fund <br />Golf Course Fund <br />Hotel/Motel Fund <br />Total <br /> <br />Number <br />10 <br />I <br />I <br />I <br />4 <br />3 <br />---1 <br />21 <br /> <br />Amount <br />$ 86,888.47 <br />1,981.00 <br />149,980.00 <br />8,055.00 <br />21,431.63 <br />18,692.05 <br />2.479.09 <br />289,507.84 <br /> <br />The above amendments will not have an impact on the projected working capital balances for fiscal year 2005 because <br />they were budgeted in the fiscal year 2004. <br /> <br />Action Required bv Council: <br /> <br />Weare requesting that City Council instruct the Assistant City Manager to amend the various operating budgets for <br />outstanding purchase orders. This is a routine annual transaction to validate open purchase orders. <br /> <br />Approved for City Council Aeenda <br /> <br />Debra Feazell <br /> <br /> <br />JI)/;' /0 ~ <br />Date I , <br />