2005-06-27 Regular Meeting, Workshop Meeting and Public Hearing of La Porte City Council

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0 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 11 2005 Requested By: S- Gillett Department: Rubl*c darks Report: X Resolution: Ordinance: Exhibits: Hiutt-Zollar Presentation Exhibits: Budget Analysis Exhibits Appropriation Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION The City has been planning for the replacement of the Police facility for over five years. The Facility Analysis, dated 2001, projected the space needs and budget for the new facility. The proposed needs included existing and projected needs for a 20 year planning period. The February 2002 bond election included the approval of $7.7 million for this facility. The implementation of this Project was delayed due to the change in direction in regard to location. After an extensive search and evaluation, the current site was selected approximately one year ago, with acquisition in early 2005. The delay has resulted in increased costs, over and above the original budget. Additionally, the original goals for the facility have changed, with increases in space needs for growth, as well as the addition of an Emergency Operations Center. Finally, purchase of the land, not originally included in the budget, has increased costs. Increases in the price of construction and materials are well above the consumer price index for the average consumer. The average CIP for the past several years has averaged around 3% per year. These factors have resulted in increased costs for the facility, from an estimated $7.7M to $10.5M, excluding the land. The facility is on schedule for completion by April 2007. In order to meet this schedule, the city must begin the process of selecting a design/build contractor. To do so, the budget must be established. The Program Manager, Huitt-Zollars, has completed the first phase of the process by translating the Facility Analysis from a conceptual idea to a floor and site plan. Specification and contract documents are almost complete. The Request For Qualifications (RFQ), which is the prequalification process, should identify a budget range. It is suggested by the Program Manager that a range of $7M to $10.5M be used for this purpose. Potential sources of funding include the sale of CO's. The council presentation will include the attached slides, with a detailed explanation of the process and budget. Staff is seeking direction to proceed with the Project at the increased funding level, or return to the proposed floor plan and reduce the scope of the Project. Action Required by Council: Provide direction to staff. Approved for City Council Agenda �&6460 -S -D 5- Debra Feazelle, City Manager 6 Date