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<br />I <br />i <br />e I e <br />t <br />I <br />I <br />I <br />REQUESTF~R CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: Julv 25.!2005 Aoorooriation <br /> <br />Requested By: SII!lsn Kellpy .J &! ~ Source of Funds: Various <br />.- I f <br />Department: /\dmiaiitntioll! PurC:bSl5iac Account Number: Various <br />I <br />Report: XX Resolution: Ordinance: Amount Budgeted: $83.228.00 <br />I <br />Exhibits: Bid Tabulation I Amount Requested: $69.228.00 <br /> <br />Exhibits: Bidder's List! Budgeted Heme NO <br /> <br />Exhibits: I <br /> <br />I <br />SUMMARY & RECOMMENDATION <br />I <br />I <br />Advertised, sealed }'.u}'osals for RFP #05507 - Janitorial Service were opened on June 6, 2005. Bid proposals were <br />mailed to twenty five (25) vendors with eighi (8) returning bids. . <br />, <br />I <br />Offerors were asked to submit pricing for jimitorial services that incl~ded paper products and an alternate bid for <br />pricing without paper products. Purchasing ~taff had previously priced paper supplies and it was determined that it <br />would be cost affective to have the vendor toicontinue to supply the paper products. <br />I <br />A committee of seven (7) City staff membe~ and one (1) staff member from the Community Library interviewed <br />four (4) of the vendors submitting proposals. Based on the award criteria established in the specifications, the <br />committee unanimously determined that C &1 S Janitorial Services would provide the best value to the City. <br />I <br />Currently, nine (9) buildings are provided jaPitorial service and sufficient funds are budgeted for the current fiscal <br />I <br />year. I <br /> <br />~e. total for all buildings for a year is $69~228.00. This reflects a seventeen percent (17%) decrease in current <br />pncmg. I <br /> <br />I . . <br />The contract will be one (1) year with an option to renew for. two (2) additional one (1) year periods. There is also a <br />I <br />provision for termmation of contract, with thirtY (30) days notice, for nonperformance of contract specifications. <br /> <br />. Staff Recommendation: <br />Based on the award criteria established in the specifications, Staff recommends awarding the janitorial bid as <br />proposed by committee. ; <br /> <br />Action Reouired bv Council: <br />Award RFP'#05507 - Janitorial Service in th~ amount of $69,228.00. <br /> <br /> <br />APoroved for Citv Council Aeenda : <br /> <br /> <br />Dee~~J10 DaJ-20 ~05 <br /> <br /> <br />. <br />, <br />I <br />I <br />