2005-09-12 Regular Meeting and Workshop Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: September 26, 2005 Requested By: Susan Kelley AL� Department: Administration/Purchasing Report: Resolution: Ordinance: Exhibits: Bid Tabulation and Bidder's List Exhibits: Exhibits: Appropriation Source of Funds: General Fund Account Number: 001-5059-522-2055 Amount Budgeted: S61,000.00 Amount Requested: $50,577.87 Budgeted Item: YES NO, SUMMARY & RECOMMENDATION Sealed Bids #05028 — Annual Medical Supplies were opened on August 8, 2005. Bid requests were mailed to fifteen (15) vendors with six (6) returning bids, with one (1) no bid. None of the vendors bid on all items. Eight (8) of the items tied for low bid. The tie was broken by a coin toss between the vendors to determine award of those items. Per specifications, no less than five (5) items will be awarded to any one bidder. Below is a list of the six (6) bidders offering low bid meeting specifications and the number of items and the total amount to be awarded. South Eastern Emergency Tri- Anim Health Services Bound Tree Medical Matrx Medical Alliance Medical Kentron Healthcare Total 19Items $4,715.81. 42 Items $13,059.76 47Items $14,584.87 15 Items $13,712.10 19Items $4,066.83 11Items $438.50 153Items $50,577.87 The total amount reflects a thirteen percent (131/6) increase over current pricing. Staff Recommendation: Approve the low bidder, meeting specifications for each line item be awarded the bid for that item. In the event that a vendor cannot supply that item when requested then the next lowest bidder, meeting specifications would become the bidder of choice. Action Required by Council: Award Bid # 05028 — Annual Medical Supplies by line item as described above, in the amount of $50,577.87. Approved for City Council Agenda Pr\ luo r. t e Debra Feazelle, Citt Manager Date