2007-03-26 Regular Meeting of La Porte City Council

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Page 4 of 10 5. INITIATION OF PROJECT WORK The CITIES shall not begin the work outlined herein until final execution of this agreement by the STATE. 6. INSPECTION OF WORK AND PROGRESS REPORTING A. The CITIES shall, from time to time during progress of the work defined herein, confer with the STATE. The STATE's project officer has the right to inspect work being performed pursuant to this agreement in a manner that will not unduly delay the work. The CITIES shall prepare and present such information and data as may be pertinent and necessary or as may be requested by the STATE in order to evaluate the progress of the work to be performed by the CITIES. B. The CITIES project officer shall render required reports to the STATE's project officer, including: 1) Commencing with March 2007, monthly progress reports in the format outlined in Attachment 1 to this agreement. Reports should be dispatched not later than the 20th of the month following that which the progress report covers. 2) Commencing with March 2007, monthly financial reports, with supporting documentation, in the format outlined in Attachment 2 to this agreement. Reports should be mailed not later than the 20th of the month following that which the financial report covers. 3) Not later than September 15. 2007, a final project report, which shall summarize the work, performed on the project and accomplishments and a final financial report with all remaining invoices for reimbursement, supported by appropriate documentation of expenses. Monthly progress reports and the final project report may be submitted by mail, facsimile, or e-mail. Financial reports, which require original supporting documentation, and the final project report must be sent by mail or courier. 7. TERMINATION A. This agreement may be terminated by any of the following conditions: 1) By mutual agreement and consent of both parties. 2) By the STATE upon written notice to the CITIES as consequence of the CITIES failure to perform the services herein in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of the CITIES as determined in good faith and reasonable business judgment by the STATE.