2007-04-14 Minutes of the City Council Retreat Meeting of La Porte City Council

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City Council Special Called Regular Meeting and Workshop Meeting — April 16, 2007 Page The Waters Consulting Group Inc. will need to develop a profile of the City Manager's position and would like to schedule meetings with City Council members. Mr. Hartung also stated they would need the City Charter, Budgets, Organizational Chart and current job description for the position of City Manager. Once the contract is approved and meetings are finalized with Council members they will begin advertising; mailing brochures to potential candidates and make personal calls to individuals. The Stepped Screen Process will consist of screening applicants, narrowing candidates to 10-12-16. At that point they will send each candidate supplemental questionnaire. The goal will be to narrow to 4-6 candidates to present to City Council. Mr. Hartung also informed Council they will perform a custom search for the City of La Porte. It is estimated to take 90-120 days from contract execution to fill the position. City Attorney Clark Askins in discussions with Chris Hartung agreed to changes to the contract whereby the hourly rate for optional services is set at $175.00 per hour, and existing clause specifying fixed daily rate for option services deleted. It was agreed that Paragraph 3 would be revised to reflect agreement by parties for $175 hourly rate for optional services in lieu of fixed daily rate for option services. 7. Closed the Workshop meeting and reconvened Regular Meeting at 5:38 p.m. 8. Council to consider approval or other action regarding an ordinance approving a contract with Waters Consulting Group, Inc. for executive search and recruitment services for position of City Manager. Purchasing Manager Susan Kelley presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: Ordinance 2982 — AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND WATERS CONSULTING GROUP, INC., FOR EXECUTIVE SEARCH AND RECRUITMENT SERVICES FOR THE POSITION OF CITY MANAGER; APPROPRIATING THE SUM NOT TO EXCEED $ 19,500,00 TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Mike Clausen to approve contract with changes indicated in workshop and Ordinance 2982 Second by Council member Tommy Moser. The motion carried Ayes: Mosteit, Clausen, Moser, Beasley, Rigby and Porter. Nays: None Abstain: None Absent: Ebow & Engelken