2009-08-24 Regular Meeting, Public Hearing and Workshop Meeting of La Porte City Council minutes

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 24, 2008 Appropriation Requested By: Stephen L. Barr Source of Funds: Fund 1 5 Department: Parks & Recreation Acc't Number: 015-9892-975-1100 Report: -LResolution: _Ordinance:_ Amount Budgeted: $4,042,986 $365,000 Exhibits: Spreadsheet prepared by PCI Amount Requested: Exhibits: Budget Worksheet Budgeted Item: YES X NO Exhibits: Letter from PCI SUMMARY & RECOMMENDATION The Youth Baseball Complex and park currently being constructed at the City's property at 3600 Canada Road is well on the way to becoming a reality. As Council is aware, this has been a long odyssey with many turns along the way. The City hired Patak Construction, Inc., as the Construction Manager at Risk for the project. Mr. Patak has worked diligently with the architect, Bob Randall, to value engineer the product and to keep the costs as small as possible, while still providing a high quality product. The plans have been finished while the civil work has progressed, according to our schedule. All of the components have been bid out and the bids that were most advantageous to the City have been selected. Mr. Patak has compiled his project list and has prepared his Guaranteed Maximum Price (GMP), as required by his contract. As with other City projects that were a part of the 2001 bond series, this project is in need of additional funding. The GMP exceeds the budget that has been allocated for the project and staff has prepared some adjustments to allow the project to be finished, with Council approval. The initial budget (see attached Budget Worksheet) for the project was $4,042,986, of which $975,000 was earmarked for the state-of-the-art Musco Sports Lighting for the 10 fields. The design contract was let to Randa1l- Porterfield for $317,000, and the initial contract with Patak Construction, Inc. was set at $2,750,000, totaling $4,042,000. After design has been completed and the value engineering accomplished through the partnership between the CMAR, the Architect, and the City representatives, the GMP established by Patak Construction, Inc. for the project, is $3,600,480 for the complete project. The shortfall is $3,600,480, minus $2,700,000, is $900,480. Staff has identified two capital projects that are stagnant and funding could be used to make up the shortfall. GEN798, Parkland Acquisition with a balance of $231,430, was set up to purchase the land behind the RFC and has run into a delay with the primary property owners. This account could be replenished at a future date when the property owner(s) are more amenable to the purchase. GEN965, Park Upgrades, with a balance of $225,000, was set up to enhance Little Cedar Bayou Park. The project was placed on hold while we waited to see if there was going to be a shortfall with this sports complex project. This project can also be re-funded in a future year. We also looked at reducing the contingency portion of this project by $80,000 as most pricing has already been established. There is an inflation number built into the GMP ($59,629) that should be sufficient for any price increases that may occur should the bid prices expire prior to award. If council concurs with the aforementioned strategy we still have a funding shortfall of $358,000 - we are requesting a budget amendment in this amount, coupled with the transfers, in order to complete the project. Action Reauired bv Council: Council authorize the transfer of $456,430 from projects GEN798 and GEN965 and appropriate an additional $358,000 for the Youth Baseball Complex and Park. Aooroved for City Council Al!enda Ron Bottoms, City Manager Date D.