2014-10-27 Regular Meeting of La Porte City Council minutes

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Councilmember Clausen questioned the amount of liquidated damages. Mr. McPhail responded $500.00 per day. Councilmember Zemanek questioned the definition of 'substantially complete.' Mr. McPhail responded, "We can move in, and there are not any big ticket items incomplete." Councilmember Zemanek questioned when the outside work will be completed. Mr. McPhail responded spinning the dirt will be complete on Wednesday. Councilmember Moser asked Mr. McPhail's opinion on the job in progress. Mr. McPhail responded there have been some complications pertaining to HVAC (Heating, Ventilating and Air Conditioning) issues, causing some components of the building to not be able to be installed. Councilmember Clausen questioned Mr. McPhail if the drawings originally provided by the architect were incomplete and information had to be gathered to complete gaps. Mr. McPhail responded on the HVAC, the Mechanical, Electrical and Plumbing Engineer did not catch that there had to be two circuits run to the units, and only one was designed; therefore, a second set of circuits had to be installed. Councilmember Martin questioned when the signage will be complete. Mr. McPhail responded a purchase order is being prepared. Councilmember Zemanek questioned what constitutes a Rain Day. Mr. McPhail answered if it rains long and hard enough to stop work. Councilmember Earp questioned Mr. McPhail if he feels the Animal Shelter and Adoption Center will be open by December. Mr. McPhail answered, "Yes, sir." (f) Receive Drainage Report — B. Eng City Engineer Bob Eng provided the Drainage Report. Councilmember Martin requested City Engineer Bob Eng to include maps of the areas being addressed in future Drainage Reports. Councilmember Martin questioned if the City or County maintains storm water ditches. City Engineer Bob Eng responded whichever entity maintains the road will maintain the ditches. Councilmember Martin questioned how to get the ditches cleaned along S. Broadway. City Engineer Bob Eng informed he has been in contact with the Maintenance Supervisor with TXDot in regards to clearing the ditches. (g) Receive the Quarterly Planning Department Audit Report — T. Tietjens Planning and Development Director Tim Tietjens provided the Quarterly Planning Department Audit Report. 9. ADMINISTRATIVE REPORTS • Planning and Zoning Commission Meeting, Thursday, October 30, 2014 • City Council Meeting, Monday, November 10, 2014 • City Council Meeting, Monday, December 8, 2014 City Manager Corby Alexander advised Council that Staff will follow-up with Mr. Morris regarding his tax statement concern. 10. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies — Councilmembers Leonard, Engelken, Earp, Clausen, Martin, Moser, Kaminski, Zemanek and Mayor Rigby. Page 6 of 9 October 27, 2014, Council Meeting Minutes