2016-02-22 Regular Meeting of La Porte City Council Minutes

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and five more at City facilities spread over eight months instead of having one event. Councilmember Zemanek commented the bid is too high, and the events should be run in-house and Staff can ask for help if it is needed. Councilmember Kaminski asked how many companies were sent proposals. City Manager Corby Alexander responded nine companies. Councilmember J. Martin asked why the City did not receive more than one bid. Assistant City Manager Traci Leach advised the Purchasing Department reported one company felt the scope of work was too broad. Councilmember Clausen suggested Staff refine the scope of work and re -bid. City Manager Corby Alexander commented the big event can be outsourced, and the smaller events can be done in-house. Councilmember Engelken commented the city has a lot of talent and can use a citizens committee to form the event. Councilmember Earp commented he agrees with Councilmember Engelken to form a citizens committee to figure out what is wanted to showcase the city. Councilmember Zemanek asked City Manager Alexander his thoughts on the one big event and the five smaller events. Mr. Alexander responded the big event could be like a Sylvan Beach Day festival -type event, and the smaller events can be held at Lomax Arena with a rodeo and the wave pool and perhaps other locations around the city. Mayor Rigby commented that during City Manager Alexander's last evaluation, he was told to move events to the Parks and Recreation Department; and he feels a large event will need an event planner. Councilmember J. Martin commented there should be a cross -functional committee with the Marketing Specialist/Public Relations employee and the Parks and Recreational Department. Councilmember Engelken commented his thoughts after reading the back-up materials is for each Councilmember to appoint a committee member to come up with a timeline and events and bring it back to Council for direction. 10. REPORTS (a) Receive 2015 City of La Porte Police Department Racial Profiling Report — K. Adcox Police Chief Ken Adcox presented the 2015 City of La Porte Police Department Racial Profiling Report. There were no questions from City Council. (b) Receive report of the La Porte Development Corporation Board — Councilmember Engelken Councilmember Engelken provided a report of the La Porte Development Corporation Board meeting which was held prior to the City Council Meeting. 11. ADMINISTRATIVE REPORTS There were no additional reports. 12. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information. Page 5 of 6 February 22, 2016, Council Meeting Minutes