2016-09-12 Regular Meeting of the La Porte City Council Minutes

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CAPTION HEREOF; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW: AND PROVIDING AN EFFECTIVE DATE. 8. DISCUSSION AND POSSIBLE ACTION (a) Discussion and possible action regarding evaluation of and review process for Request for Proposals for collection services of delinquent ad valorem taxes — Councilmembers Zemanek; Kaminski and J. Martin Councilmember Zemanek presented a summary and commented he would like City Council to grade the evaluation and review processes. Mayor Rigby stated council is supposed to set policy and staff is to come back with their recommendation. He asked Clark if it was against the Charter for Council to do this. Councilmember Zemanek stated he doesn't feel Finance staff can be impartial because they don't want the change. Councilmember Kaminski stated we need a new set of eyes like the City does for auditors. Councilmember J. Martin stated that a councilmember assigned to the review committee would be a good compromise or have the Fiscal Affairs Committee be a part of it, that a rotation of 3-5 years would be a healthy thing. Councilmember Earp asked for the grading criteria be specific and define how many points for each piece of criteria. He would like to see metrics on grading and define what is being evaluating. Councilmember Clausen stated going out for RFQs is the right thing to do. Councilmember Earp made a motion to reject the proposals and have Staff establish metrics for this proposal and bring them to Council for approval and then go out again for the RFQ. Contracts shall only be for three years with no extensions, and the company under contract at that time can rebid. Councilmember Zemanek seconded. Councilmember Zemanek also commented the Finance Department can review the ones that we already have and let Council know if the bids are comparable, and Council can make a decision on the ones we have. MOTION PASSED 5/4. Ayes: Councilmembers Earp, Engelken, Leonard, Clausen and J. Martin Nays: Mayor Rigby, Councilmembers K. Martin, Zemanek, and Kaminski Absent: None (b) Discussion and possible action regarding appointments of various City of La Porte boards, committees and commissions — P. Fogarty City Secretary Patrice Fogarty presented a summary. Regarding the Building Codes Appeals Board — Consider appointment of Brian Moore (to replace Terry Bunch) to Position 2, to a three-year term expiring August 31, 2019, or until a successor has been appointed and qualified. Regarding the La Porte Redevelopment Authority — consider ratifying Mayor Rigby's appointment of Barry Beasley to Position 2 (to replace Dave Turnquist), to a two-year term expiring August 31, 2018, or until a successor has been appointed and qualified. Page 7 of 9 Sept. 12, 2016, Council Meeting Minutes