2016-11-14 Regular Meeting of the La Porte City Council Minutes

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Councilmember Engelken stated he is disappointed in the entire study and overall product, including performance metrics indicating some strengths don't coincide with indicated weaknesses. He said the study indicates staff doesn't know what the metrics are, so what are they being evaluated on? He said the study indicates the City does not advertise and toot our horn; however, the website and newsletters indicate all events. Mayor Rigby asked if two new positions were being recommended on the organizational chart. Ms. Chew responded there are no additional full-time positions being recommended. Mayor Rigby asked if the Manager position is considered higher than the Superintendent position. Ms. Chew responded yes. Mayor Rigby commented Staff should not do anything with the organization until Human Resources Manager Matt Hartleib has completed the compensation study. Mayor Rigby asked if the plan is to take additional comments. City Manager Corby Alexander asked Council to provide additional feedback before the next City Council meeting. Council does not have to reiterate what was said at this meeting, but any additional comments are welcome. (c) Discussion and possible action regarding future operations of the La Porte Boys Baseball Association — C. Alexander Parks and Recreation Director Rosalyn Epting presented a summary. Councilmember Engelken commented he is disappointed in the timeline of meeting the objective set this past summer, and there needs to be more accountability on the accounting side. Councilmember Earp questioned how tournaments are handled. Heath Patterson, President of the La Porte Boys Baseball Association advised the association does not have a Tournament Director; but the association will host their own tournaments, and payments will be accepted by cashier's checks and credit cards. Councilmember Zemanek commented he has a problem with subletting out the field Mayor Rigby stated there needs to be an agreement between the City of La Porte and the La Porte Boys Baseball Association. Councilmember Engelken commented there was clear direction that a good and solid agreement was to be done by September 11, 2016; and here we are, two months later without one. Councilmember Zemanek asked Finance Director Michael Dolby if he is confident that the changes have been addressed with the La Porte Boys Baseball Association. Mr. Dolby responded the association is working very well with Staff and are being very forthcoming. Parks and Recreation Director Rosalyn Epting asked Council for direction to review the current agreement with the association; information regarding tournament play; general bookkeeping and registration; concession stand operation; umpires and fields. Councilmember Clausen made a motion for Staff and the La Porte Boys Baseball Association to draft an agreement with items discussed and also those found in the agenda request and come back at a later date for approval. Councilmember Kaminski seconded the motion. MOTION PASSED UNANIMOUSLY 910. 9. REPORTS (a) Receive report of Fiscal Affairs Committee — Councilmember Engelken Councilmember Engelken provided a report of the Fiscal Affairs Committee meeting held prior to the City Council Meeting. Page 4 of 5 Nov. 14, 2016, Council Meeting Minutes