City-Wide Drainage Study Revised Scope of Services 01-28-08

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM COPY Agenda Date Requested: January 28, 2008 Requested By: Wayne J. Sa Department: Planning Report: X Resolution: Ordinance:_ Exhibits: Scope of Work Schedule of Fees Contract Appropriation Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: SUMMARY& RECOMMENDATION GEN957 015-9892-957-1100 $135,000 $133,210 NO Staff was directed by the Flooding and Drainage Committee to solicit Requests for Qualifications from Engineering firms to perform a City-wide Drainage Study (including short and long term projects) as part of the ongoing review of recent flooding issues within the City. The request drew proposals from eleven qualified firms. A review committee composed of John Joerns (Assistant City Manager), Steve Gillett (Director of Public Works), Wayne Sabo (Director of Planning) and Rodney Slaton (City Engineer) performed an initial analysis on December 11, 2007, to hone the field down to the top 5 respondents—Dannenbaum, Jacobs Carter Burgess, Klotz, Claunch & Miller and URS Engineering. The committee met again on December 13, 2007, and using a weighted factor system established Klotz as the top responder. The Flooding and Drainage Committee, at their January 7, 2008, meeting directed Staff to forward the Committee's recommendation to Council that Klotz Associates be retained for the project. After several coordination meetings with the City, Klotz submitted a draft Scope of Work and Schedule of Fees on January 17, 2008. A review of the Scope indicates that the project encompasses the goals and objectives established by the Flooding and Drainage Committee. A final coordination meeting was held on January 18, 2008 to refine the Scope and Schedule of Fees which are attached to this agenda request. After due diligence, Staff is recommending for Council consideration, the approval of the Scope of Work and Schedule of Fees in the amount of $113,210 for the study and not to exceed $20,000 for survey work as needed for a total budgeted amount of $133,210. A breakdown by task for the base fee schedule is as follows: Phase 1 Assessment of Drainage and Flooding Problems $20,890 Phase 2 Drainage and Flooding Problem Detailing $33,825 Phase 3 Field Survey not part of basic fees (see additional services) $ 0 Phase 4 Phase 5 Expenses Develop City -Wide Drainage Study Review F216 Detention basin design Report Printing and misc. expenses $50,185 $3,960 $4,350 TOTAL $113,210 hearing is not required. ity Manager to execute an agreement to conduct a City-wide Drainage Study in the amount of $133,210. Appro ed for i Council k2enda Ron Bottoms, City- Manager Date