05-18-10 Special Called Regular Meeting of Fiscal Affairs Committee

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MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE FISCAL AFFAIRS COMMITTEE May 18, 2010 1. Call to Order The meeting was called to order by Chairman Chuck Engelken at 5:02 p.m. Members of Committee Present: Board Members Chuck Engelken, Louis Rigby, Tommy Moser and Alternate member Daryl Leonard. Members of Committee Absent: None Members of City Council, City Executive Staff and City Employees Present: City Manager Ron Bottoms, City Attorney Knox Askins, Director of Finance Michael Dolby, Assistant City Manager John Joerns and City Secretary Martha Gillett. Others present: Phillip Hoot and Kathryn Aguilar. 2. Consider approval of Minutes of the Special Called Regular Meeting of Fiscal Affairs Committee held May 11, 2010. Motion was made by Committee Member Rigby to approve the minutes as presented. A second by Committee Member Moser. The motion carried. Ayes: Engelken, Rigby and Moser Nays: None Abstain: None Absent: None 3. Discuss possible scope of work of the Five Point projects financial transactions, contractor billing concerns and proposed budget - C. Engelken/K. Askins The Fiscal Affairs Committee discussed possible scope of work of the Five Points Projects, financial transactions, contractor billing concerns and proposed budget. It was the consensus of the committee that an RFQ would be sent out. Purchasing Manager Susan Cream will handle the process. They recommended using a scoring sheet. The RFQ will be sent out by May 21, 2010. The committee will meet on June 15th to open and review the RFQ's. 4. Discuss and determine interview questions for audit firm who will be conducting forensic audit. - C. Engelken The Fiscal Affairs Committee discussed interview questions for audit firm conducting forensic audit. They will be finalized once all the RFQ's are received.