09-20 & 21-10 Special Called Regular Meeting of Fiscal Affairs Committee

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MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE FISCAL AFFAIRS COMMITTEE September 20 & 21, 2010 1. Call to Order The meeting was called to order by Chairman Chuck Engelken at 5:00 p.m. on September 20, 2010. Members of Committee Present: Board Members Chuck Engelken, Daryl Leonard, Louis Rigby and Tommy Moser. Members of Committee absent: None Members of City Council. City Executive Staff and City Employees Present: City Manager Ron Bottoms, Councilmember Jay Martin, Councilmember John Zemanek, Director of Finance Michael Dolby Comptroller Phyllis Rinehart, Patrol Officer Sherman Moore, City Attorney Knox Askins, Patrol Officer Chris Paige, Assistant City Manager John Joerns, Office Coordinator Melisa Boaze, Director of Public Works Steve Gillett and Assistant City Secretary Sharon Harris, Secretary III Robin Eldridge and Planning Director Tim Tietjens. Others present: Chuck and Jane Rosa, Dottie Kaminski, Mr. and Mrs. Aguilar, Adam Yanelli, Phillip Hoot, Mr. and Mrs. Nolley, David Janda, Mr. and Mrs. Ted Powell, Stephanie Harris and Scott Kohler of Belt, Harris Pechacek LLLP. 2. Discuss and Review preliminary report from Belt Harris Pechacek, LLLP as a result of an agreed upon Procedures engagement for the Town Plaza Project forensic audit - C. Engelken Stephanie Harris passed out the preliminary draft documents that were numbered and they were picked up at the conclusion of the meeting. Ms. Harris informed the Council before going into detail discussions that they found no significant non-compliance issues. She noted there were things that could have been done better and differently and these are all covered in the report and she would be going over in detail this evening. Ms. Harris went over the report page by page and item by item. Additionally, she answered questions from Fiscal Affairs Committee Members when she finished. At the conclusion of the discussions, the committee wanted to get the following answers prior to reconvening the following evening: 1 ) To provide the appraised value of 109 and 111 San Jacinto. 2) To determine if the City was first, second or third lien holder on the property. 3) Did Garson Silvers in fact file bankruptcy or not?