07-22-13 Fiscal Affairs Committee Meeting minutes

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5. Receive and approve the Audit Engagement Letters for the fiscal year ending September 30, 2013 — M. Dolby Tom Pedersen with Whitley Penn provided an overview of the Audit Engagement Letters for the fiscal year ending September 30, 2013. Mr. Pedersen advised the committee if the expenditure of federal funds is in excess of $500,000.00, Whitley Penn will come back to the committee with modification to the engagement letters with the appropriate language in the documents. The committee directed Finance Director Michael Dolby to focus the particular audit on the Parks and Recreation Department. Chairman Engelken asked what type of audit should be performed to assure accurate collection of sales taxes. Finance Director Michael Dolby informed consultants review city receipts on a monthly basis; staff receives a Stars Report with city sales taxes; every six weeks a report is received from the Comptroller's Office with new permits; and staff reviews the addresses to confirm they are in the city limits. Committee member Tommy Moser moved to approve the Audit Engagement Letters for the fiscal year ending September 30, 2013. Committee member Daryl Leonard seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Members Moser, Leonard and Martin Nays: None Absent: None 6. Set date for next meeting — M. Dolby The Committee set October 28, 2013, at 5:00 p.m., as the date and time for the next meeting. 7. Administrative Reports — C. Alexander City Manager Corby Alexander reported budget meetings are tentatively scheduled for the week of August 12, 2013. 8. Committee Comments — Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. Committee member Tommy Moser questioned an expenditure to Monte Carlo Hotel and Casino. Finance Director Michael Dolby advised he will confirm the expenditure and advise the committee. 9. Adjourn There being no further business, Committee Member Daryl Leonard moved to adjourn the meeting at 5:24 p.m. Committee member Tommy Moser seconded. z pectfully submitted, Patrice Foga y, 61y Secketary Passed and approved on the 4-. - day of 2013. ,�" Chairman Chuck Engelken Page 2 of 2 July 22, 2013, Fiscal Affairs Committee Minutes