03-23-15 Fiscal Affairs Committee Meeting minutes

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CHUCK ENGELKEN,CHAIR JAY MARTIN Councilmember District 2 Committee Member F Councilmember District 5 O �� i A Alternate Member 1 Alk r' DARYLLEONARD ,; "9 Councilmember District 3 v > m CounciDOTTIElmember K t Large I Committee Member CouncilmemberAt Large B Alternate Member 2 TOMMY MOSER rew,s Councilmember District 4 Committee Member MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE MARCH 23, 2015 The Fiscal Affairs Committee met on March 23, 2015, at 5:00 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Present were: Committee Members Tommy Moser and Daryl Leonard, Alternate Member 1 Jay Martin and Alternate Member 2 Dottie Kaminski. Also present: City Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City Manager Traci Leach, Finance Director Michael Dolby and Controller Phyllis Rinehart. 2. Consider approval of Minutes of the January 26, 2015, meeting of the Fiscal Affairs Committee—P. Fogarty Committee Member Moser moved to approve the minutes of the January 26, 2015 meeting. Committee Member Leonard seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Members Leonard and Moser Nays: None Absent: None Alternates members do not vote unless taking the place of an absent Committee member, in which case Alt.1 steps up to member status. If two Committee members are absent,Alt.2 steps up,as well. They are then authorized to vote. 3. Receive presentation of the 2014 Comprehensive Annual Financial (CAFR) Report — M. Dolby Finance Director Michael Dolby presented the 2014 Comprehensive Annual Financial (CAFR) Report and Tom Pederson with Whitley Penn presented a PowerPoint Presentation and explained the process and audit plan. Mr. Pederson informed a clean opinion was issued on the financial statements, and the total tax collection rate is 101%. 4. Discuss audit contract renewal — M. Dolby Finance Director Michael Dolby presented the audit contract renewal for discussion and requested one more year of service with Whitley Penn to perform the September 30, 2015, year end audit. Mr. Dolby stated one more year is requested with Whitley Penn because of the City's implementation of One Solution. However, Committee members expressed a desire to change auditing firms as matter of policy when the same auditors have been used for several years in a row. Page 1 of 2 March 23,2015, Fiscal Affairs Committee Minutes