03-22-82 Meeting of the La Porte Area Water Authority Minutes

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LA PORTE AREA WATER AUTHORITY BOARD March 22, 1982 PRESENT: Jack Owen, City Manager, Jerry Hodge, Martha Eldridge, Travis Doughty, cary Burnley, Jerry Bramlett, Al Fields, Susan Gilliland, Freida Beaty, Betsy Weber, David Anderson The meeting was called to order by Cary Burnley, President, at 7:00 P.M. Mr. Burnley administered the oath of office to Travis Doughty. It was noted Jim Shindewolf was not present at this meeting. At this time, Mr. Burnley stated the next item on the agenda was approval of the minutes of the last meeting. He ask if anyone had any correction or additions to these minutes. It was noted that Jerry Bramlett, Dave Anderson, and Jim Shindewolf's names were mispelled. It was a unanimous decision that the minutes be accepted as published with the abovementioned corrections. cary Burnley, President, noted that the Board needed to adopt Parliamentary procedures for meetings. It was suggested that procedures such as Roberts Rules of Orders be used. Travis Doughtymoved that we use and accept Roberts Rules of Orders, Jerry Bramlett seconded the motion. It was a unanimous decision that the Board use and accept Roberts Rules of Orders. Mr. Owen stated he had gotten in touch with Fritz Lanham, City Manager for Bay town, and was informed they started out and went completely through the preliminary stages, without an interlocal agreement. Mr. Owen recommended that we not do so, he feels we need to, at least, have a letter of agreement drawn up by Knox Askins. He feels we should do so, if for no other reason than to insure that the City could recover its expenditures. Mr. Owen also stated since we were unable to get a copy of a contract from the City of Bay town, we will have to draw one up from scratch. Mr. Owen did receive various copies of contracts from the City of Bay town. He asked the Board to look over these for the next few months. It was noted that these contracts are for informational purposes only. Discussion followed concerning a regular meeting day for the Board. Travis Doughty moved that we have our meetings on the third Monday of each month at 6:30 P.M. in the Council Chambers, Susan Gilliland seconded this motion and the decision was unanimous. At this point, Mr. Burnley appointed two (2) committee members from the Board, stating that all committees would include Jack Owen as an Ex-Officio member. Mr. Owen will not be required to attend all meetings, but he is to be notified of said meetings. This committee is to prepare specifications for proposals from engineering firms. Susan Gilliland and Jerry Bramlett accepted these positions with Mr. Shindewolf as an Ex-Officio member also.