01-10-1989 Meeting - Laserfiche WebLink

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Page Two Minutes January 10 , 1989 5. The proposal from Peat Marwick Main & Company to perform a financial audit was discussed. Bob Herrera stated that Peat Marwick had lowered their estimate from five thousand dollars ($5,000.00) to four thousand dollars ($4,000.00). He suggested that a proposal be drafted for their consideration stating the estimate not to exceed four thousand dollars ($4,000.00) plus expenses not to exceed five hundred dollars ($500.00). Vice President Richard Matthews made a motion to present a proposal to Peat Marwick Main & Company for the above estimate and to authorize the General Manager to sign the agreement. The motion was seconded by Secretary Claude Graves. The motion was unanimous. 6. Dale Conger of Espey Huston & Associates, Inc. distributed a copy of the minutes of the pre-bid conference for the transmission line held on January 5, 1989. He discussed the fact that one pre-qualified contractor had not attended. He later received a letter from a Mr. G.M. Dobbins of Construction Company stating that he had attended the meeting representing R.D.M. Construction, Inc., the pre-qualified contractor who was not on the sign-in sheet. Mr. Conger stated that Mr. Dobbins had not signed in as a representative of R.D.M. and did not state that he was there on their behalf when questioned as to the name of his company. Mr. Conger reported on the various items discussed at the pre-bid meeting. He stated there were questions concerning the contract documents. One item that was brought up was the control system which involves telephone lines to connect remote sites to the computer terminal to be set up in the Public Works building. The original intent was to have (1) dial-up phone lines and (2) a small PC based computer system. Mr. Conger stated originally it was believed this polling system was capable of dialing up each time to obtain data but will require a full time connected line. He explained this would result in an increase in the cost from an estimated four thousand eight hundred dollars ($4,800.00) a year to seven thousand dollars ($7,000.00) for dedicated voice-grade telephone lines. This would mean an increase of two hundred dollars ($200.00) a month in phone expenses. Mike Wadsworth requested different types of control, including radio control of the remote sites, be investigated instead of dedicated phone lines. Mr. Conger stated the need for a meeting of the Board after bids are opened to determine the type of material to be used. A workshop meeting (if needed) is tentatively scheduled for January 31, 1989 at 6:00 P.M. to discuss the bids. 7. General Manager Bob Herrera reported there has been little progress on easements since the last meeting and that he would reserve his report until the next meeting.