06-16-1992 Meeting - Laserfiche WebLink

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• PROCEDURES BILLING • The Authority will bill each Entity on a monthly basis following the criteria set forth in the Contract with each entity. Attachment A contains a copy of the Billing and Payment section of the Contract. Attachment B is a sample of the format that will be used to bill each entity each month. Public Works will provide the information necessary to prepare Section A of the billing. The form shall be completed for each entity as follows: Section A - Public Works will provide the Volume of Water Delivered to the Entity and the Authority's Unit Expense. Calculate the amount due for Section A. The Production and Pumping Operation and Maintenance Expense is included in the Authority Unit Expense. Section B - The Operation and Maintenance Expense Amount is equal to the adopted budget of the Authority. This amount will be calculated each year for each entity by taking the total budget, dividing by 12 for the months in the year, and multiplying by the entity's share of the distribution system costs. This number will be hard coded into the billing. Section C - The Minimum Monthly Charge will be calculated once for each fiscal year and will be hard coded into the billing form. Section D - This section represents the total amount due for each entity and is the summation of Sections A through C. After the invoice has been prepared for each entity, prepare a Journal Entry for the total Billing. Please use the following format. Account Debit Credit Description 016-400-410-411 xxx.xx Oct 89 bill for CLP 016-400-410-411 xxx.xx Oct 89 bill for MP 016-400-410-411 xxx.xx Oct 89 bill for SA 016-400-410-412 xxx.xx Oct 89 DS for CLP 016-400-410-412 xxx.xx Oct 89 DS for MP 016-400-410-412 xxx.xx Oct 89 DS for SA 016-100-110-001 xxx.xx October 89 billing Policy X.xx.xx page 2