02-11-04 Regular Meeting of the La Porte Area Water Authority Minutes

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LA PORTE AREA WATER AUTHORITY MINUTES February 11, 2004 1. The meeting was called to order at 6:30 PM by President Robert Roy. Members Present: President Robert Roy, Vice President Paul Berner and Secretary Chester Pool. Members Absent: None Others Present: Member-elect Steve Valerius, General Manager Debra Feazelle, Assistant City Manager Cynthia Alexander, Director of Public Works Steve Gillett, Assistant Director of Finance Michael Dolby, Chris Breaux and Tom Peterson of Null-Lairson. 2. The minutes from the meeting held May 28, 2003 were reviewed. Motion by Paul Berner, second by Chester Pool to approve the minutes as presented. Motion was unammous. 3. The Oath of Office was administered to Steve Valerius by President Robert Roy. 4. Assistant Finance Director Michael Dolby reviewed the Financial Statements for FY 2002-2003. Auditor Tom Peterson reviewed the audit process, and stated that Null-Lairson was issuing an unqualified opinion of the Authority's annual financial reports. He also reviewed the changes in the Audit due to GASB 34 requirements. Robert Roy questioned upcoming expenses that would be payable to the City of Houston, and what the expenditures represented. Steve Gillett outlined the proposed improvements, and the upcoming schedule for the Project. Draft contract amendment should be received from the City of Houston by March 22nd. The Authority and the City would be expected to approve the new amendment by June 29th. Because the Authority usually meets in the later part of May each year to approve the annual budget, this would be included at that meeting. Proposed bid date for improvements is scheduled for July 14th. Bid award is scheduled for October 29th. Funds are due to Houston for the Authority's. share after bid opening and prior to bid award. A special meeting may be required to authorize a budget amendment to pay for the improvements. Motion by Chester Pool, second by Paul Berner to approve the La Porte Area Water Authority Annual Financial Report for Fiscal Year Ending September 30, 2003. Motion was unanimous. 5. There was no General Manager's Report. 6. There being no further business, the meeting adjourned at 6:57 PM.