05-05-08 Special Called Regular Meeting of the La Porte Development Corporation Board of Directors

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REQUEST FOR LPEDC BOARD AGENDA ITEM Agenda Date Requested: 5/22/2008 Bud!!et Requested By: C-ret('hen T ,arson Source of Funds: EDe Department: City M~D~gerIEDC Account Number: 038603056550.07 Report: X Resolution: Ordinance: Amount Budgeted: $0 Exhibits: Amount Requested: $40.000 SUMMARY & RECOMMENDATION In February the board authorized staff to proceed with the RFP for the website. At that meeting we discussed that $10,000 was available in the Main Street budget and that we would need $40,000 from the LPEDC budget to complete the project. We also informed the Board that after the bids had been reviewed and a firm selected for hire we would return for the necessary budget adjustment for expenditure of the funds. The Board was updated at the May 5 meeting that the project had come in under the estimated budget of $50,000 at $47,789 and was provided information on the firm chosen by the Selection Committee, Civica. We also discussed that maintenance and upgrades would be handled as a part of the regular budgeting process for FY 2009. A budget adjustment is now required to complete this process. The by-laws of the Board require City Council approval for expenditures in excess of $15,000 and the City Council will consider this budget amendment as well at their meeting also on June 9. Staff recommends approval of the budget adjustment as presented -in this agenda request in the amount of $40,000 to complete the website refurbishment. Action Required bv the Board: Approve the recommendation of staff and authorize the budget adjustment as presented in this agenda request in the amount of $40,000 to complete the website refurbishment. (, I i ~fJ Date