04-06-09 Regular Meeting of the La Porte Development Corporation Board of Directors

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REQUEST FOR LPEDC AGENDA ITEM Agenda Date Requested: Mav II, 2009 Budl!et Requested By: Ron Bottoms Source of Funds: LPEDC Fund 038 Department: Administration Account Number: Amount Budgeted: $2,700,000 RepOli: Resolution: Ol-dinance: Exhibits: Bid Tabulation Amount ReqUe~ Budgeted Ite~ 'P 1I1Q -"'?II ~ ~ Exhibits: Low bid submittal NO Exhibits SUMMARY & RECOMMENDATION On April 22, 2009 purchasing opened bids on the Town Plaza project. Attached is the bid summary that indicates that CF Jordan is the low bidder at $2,0 19J1OO. Through our architect we requested that CF Jordan suggest opportunities for value engineering. In reviewing the contractor's suggestions staff is recommending a $29,480 bid reduction to $1,989,520, plus a $50,000 contingency for a new total of $2,039,520. Initial project estimates placed the cost of the project at $1.5 to $2.0 Million. We received a total of nine (9) bids and feel very comfortable that this bid is reflective of the current costs. The proposed construction time franle is 180 days. The LPEDC budgeted $2.7 Million for this project, with an additional $50,000 contingency for capital projects. The revised total budget for the plaza, which includes construction, lcmd acquisition, professional services imd the tank removal is $$2,981,520, or $231,520 over the budgeted amount - including the contingency. Included in the $2.7 Million that was budgeted is for the purchase of the Texas Parks and Wildlife property for $450,000, which at some point will come back to the LPEDC. The LPEDC will need to amend their budget to reflect the increase of $231,520. The project should be complete by Christmas. Action Required bv LPEDC: mend approval of awarding the Town Plaza constmction bid to CF Jordan for $1,989,520, nelu 'ng a $50,000 contingency, for a total cost of $2,039,520 and approving a budget amendment of $231, 20 for the Town Plaza project. 1;' h t~ Date