06-11-09 Main Street Advisory Board Meeting

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THE MAIN STREET ADVISORY BOARD MET THIS THE 11 TH DAY OF JUNE, 2009 AT 6:00 PM IN CITY HALL COUNCIL CHAMBERS, 604 W. F AIRMONT PARKWAY, LA PORTE, TEXAS, WITH THE FOLLOWING PRESENT: Present Bill Manning Maggie Anderson Ronda Lunsford Debra Gallington Mark Follis Paul Larson Staff: Stacey Osborne 1. CALL TO ORDER-The meeting was called to order at 6:09 pm. 2. CONSIDER AND TAKE NECESSARY ACTION TO APPROVE MINUTES-The May 14,2009 minutes were approved with an adjustment to the numbering of the minutes, which was off. Board Member Maggie Anderson made the motion and it was seconded by Board Member Mark Follis. 3. MAIN STREET COMMITTEE UPDATES, CONSIDER AND TAKE NECESSARY ACTION AS NEEDED: A. ORGANIZATION - no updates were given. B. PROMOTION - no updates were given C. DESIGN - Board Member Mark Follis said that the Design Committee is still working on recommendations for way-fmding signs, but that those recommendations will be available for the next meeting. Board Member Paul Larson said that the Design Committee needed more time to work on signage recommendations. Main Street Coordinator Stacey Osborne presented the striping for parking that the City was planning to implement on the South side of Third Street off of Main. The Board members reviewed the plan, with the input of Mr. Horace Leopard who was attending the meeting as a public citizen, and expressed concerns that the street would not be approachable from the alleys on either direction-they were concerned that the actual street dimensions were too narrow. They wanted to know if the City planned to get the input of the people who were going to be affected by the parking plan. Mr. Follis expressed a desire to meet with the City Planners to discuss the parking plan in depth. D. COMMUNICATION - no formal updates were given, but Main Street Coordinator Stacey Osborne told the Board Members that Shar Lynch needed a photograph of the Advisory Board to accompany a story she was writing in the Bayshore Sun. The Board members discussed the best date and time for a photograph, and agreed to have a further discussion via email so they could arrive at a date and time that worked for everyone. E. ECONOMIC RESTRUCTURING - no updates were given. 4. DISCUSSION OF DESIGN PACKAGE SURVEY - Board Member Bill Manning presented the 14-page survey packet that the Board plans to distribute to Main Street property owners. He proposed that the Board members review the survey in four parts: the cover letter, the history of the Main Street program, the survey itself, and the map that accompanied the survey. Board members agreed to proceed as recommended. There was an additional discussion about the need to include homeowners in the survey who live in the Main Street district and who may be affected by the design guidelines should they pass. Board Member Debra Gallington recommended not adding homeowners to the survey distribution list because they mayor may not be affected, and she felt it was adding confusion and an additional layer of complication to the issue. Main Street Coordinator Stacey Osborne agreed. The Board agreed to discuss the issue of adding homeowners to the survey further before mailing the survey. 5. CONSIDER AND TAKE NECESSARY ACTION TO APPROVE THE DESIGN SURVEY AS PRESENTED-the fIrst item reviewed was the cover letter to the property owners that explained the purpose of the design guidelines and the survey. Board Member Maggie Anderson moved to approve the letter with some amendments, and Board Member Paul Larson seconded. The survey itself was the next item discussed. After reviewing and making some amendments, Ms. Anderson moved to approve the survey with amendments, and Mr. Larson seconded. The history of the program was discussed next. Board